Published date: 12 August 2025
Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.
Contract summary
Industry
Repair and maintenance services - 50000000
Location of contract
East Midlands
Value of contract
£2,415,000
Procurement reference
TD2290
Published date
12 August 2025
Closing date
11 September 2025
Closing time
12pm
Contract start date
1 February 2026
Contract end date
31 January 2029
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Derby City Council (The Council) is undertaking this procurement to establish a contract for the provision of Maintenance for The Council's HGV Fleet and items of Plant & Equipment which operates within the Highways maintenance service. The Highways maintenance service is responsible for the repair and maintenance of the roads and pavements within the Derby City Council remit. This includes repairing potholes, road resurfacing, gully emptying and winter maintenance.
The fleet is currently maintained by an in-house workshop, but capacity will be exceeded with planned fleet expansion in other areas of the authority. This has created a need for an experienced and competent Supplier/s to maintain, repair, and modify (where necessary) all HGV's and plant operated by the Highways department.
Lot 1
Provision of full planned preventative maintenance of the Council's Heavy Goods Vehicle's (HGV's) operated by the highways department, which is Operator's Licence (O-Licence) compliant.
Lots 2, 3 & 4
Provision of full planned preventative maintenance for plant, this is split into Lot 2 - JCB vehicles and equipment; Lot 3 - Rollers and pavers; and Lot 4 - Multihog.
here will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2.
For this contract, Derby City Council expects that the following changes may take place during the contract term:
•Change in vehicle make or model - The Council may need to switch to different types or brands of vehicles during the contract.
•Fleet size changes - The number of vehicles required may increase, which could affect the overall contract cost.
oThe Council anticipate that due to the creation of the East Midlands Combined County Authority (EMCCA) there may result in changed to the council structures and service delivery For this contract it is anticipated that the effects of EMCCA may lead to an increased Fleet size and structure.
•Change in service areas - The geographical area may change, particularly if there are updates due to Local Government Reorganisation (LGR).
o Local Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical coverage during the life of the contract. For this contract it is anticipated that the effects of LGR may lead to an increased Fleet size and structure.
o The core contract value, estimated at £1,415,000.00, based on known current service requirements
o An additional estimated value of £705,000.00 - £1,000,000.00 to reflect potential future changes in service scope or volume linked to LGR / EMCCA. It is unknown at this stage how this value will be split.
These are not guaranteed changes but are to provide early notice to ensure they can be factored into your planning.
How to apply
Follow the instructions given in the description or the more information section.
About the buyer
Contact name
Deanna Sutcliffe
Address
Corporation Street
Derby
DE12FS
England
Telephone
01332 643294
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Closing: 11 September 2025, 12pm
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