Published date: 30 September 2024

Last edited date: 31 October 2024

This notice was replaced on 10 January 2025

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 10 January 2025)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Playground equipment - 37535200

Location of contract

CB6 2JN

Value of contract

£120,000

Procurement reference

2024 - 1

Published date

30 September 2024

Closing date

27 November 2024

Closing time

12pm

Contract start date

1 February 2025

Contract end date

1 June 2025

Contract type

Works

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Witchford Parish Council is proposing to replace its playground equipment at the village hall Bedwell Hey Lane Witchford with the installation of new equipment including appropriate surfacing. All works materials and parts should comply with both the British and European Standards for playground equipment and surfacing BS EN 1176.

The Parish Council wishes to employ a Principal Contractor to carry out the supply and installation of inclusive new play equipment and safety surfacing, to include the removal of the existing play equipment.

The play area is intended to be used by children and young people with ages ranging from toddler to 14 years, and to be inclusive and available for use by children and young people of all abilities.

Experienced play area installers are invited to tender for the contract.

It is anticipated that construction work will be carried out in Winter/Spring 2025 with the playground ready for use 1st June 2025 at the latest.

Tenderers are required to submit a fixed price lump sum tender on the Form of Tender. The Council's preference is to receive tenders by email .

All tenders should be received by 17:00 hours on 25th November 2024.

The email address for tenders is clerk@witchfordparishcouncil.gov.uk.

Companies must be registered with the API (Association of Play Industries) to tender for this contract. Please supply copies of current certificate for accreditations for the above membership plus details of any other relevant accreditations.

The owner of the site of the play area is the Witchford Playing Field Association [WPFA] and liaison with their representative will be required for access and parking arrangements. This may be direct but the Parish Council Clerk must be copied into to all agreements.

A timescale for commencing this project will be agreed between Witchford Parish Council and the chosen Contractor.

In response to questions raised at the accompanied site visits Witchford Parish Council would welcome designs that incorporate the following the following:

Exciting innovative designs that encourage children to play
A Wendy house/ role play area which could also be used as a break out space for children who want a quiet area
No free standing play panels but musical activities might be welcome
Seating for parents/carers in the sw corner of the site, which could also have child sized seating
Themed designs would be welcome but are not an advantage over exciting play
Inclusivity is not just token, the play area should help children with additional needs really feel welcome
The priority is to create an exciting play area - there is no benefit in coming in under budget.
Witchford Parish Council will accept tenders with £10m PLI cover.
The Council will accept designs which provide low level items with appropriate safety surfacing in the grass 2m extension area remaining as grass, without needing to extend the wet pour surface out from the existing line.

More information

Attachments

Links

About the buyer

Contact name

Alysoun Hodges

Address

88 West Fen Road
Ely
CB6 3AA
United Kingdom

Telephone

07394915920

Email

clerk@witchfordparishcouncil.gov.uk

Website

https://witchfordparishcouncil.gov.uk/