Published date: 1 June 2021
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Grounds maintenance services - 77314000
Location of contract
RH12 1RL
Value of contract
£4,690,000 to £6,118,000
Procurement reference
CRBC - 032744
Published date
1 June 2021
Closing date
14 July 2021
Closing time
12pm
Contract start date
1 February 2022
Contract end date
31 January 2029
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
No
Contract is suitable for VCSEs?
No
Description
Horsham District Council (the Council) invites tenders for the provision of Grounds Maintenance Services. The Commencement Date for the delivery of the services is scheduled to be on 1 February 2022 at 00:00 hours. The Contract will be awarded for a period of 7 years until 31 January 2029. The Authority may extend this agreement beyond the Initial Term by a further period or successive periods of one year or more up to a maximum of seven (7) years in total subject to performance and the absolute discretion of the Council.
The parks and countryside estate is spread across the District's towns and villages, though with a concentration of sites in Horsham town. These range from the Green Flag award-winning Horsham Park, recreation grounds, ornamental shrub beds, amenity greenspace, closed graveyards and an active cemetery. In total there is some 120ha of land to be managed within the Contract, split across over 230 sites
The Contract covers planned maintenance as well as remedial and reactive work, the full details of all requirements are contained within the tender documentation, however the contract includes grass cutting, strimming and litter picking of public areas, hedge cutting, maintenance of shrub beds, sport pitch marking and maintenance, provision and watering of floral displays, ditch clearance, and weed control. The contract also includes the provision of minor works in its public spaces which includes for example fencing, repair, removal and installation of street furniture, broadwalk or paving repairs.
The Council is developing a business case for the outsourcing of play inspections, bin emptying and associated maintenance services and therefore is seeking pricing relating to this in order to inform the business case. Bidders should be aware that the estimated value of this element is in the region of £100k p.a. This sum is included in the estimated contract value in the contract notice but cannot be guaranteed.
The Council is managing this tender process and communicating with Bidders using the SE Shared Services e-sourcing portal hosted by In-Tend Limited (the "Portal"). No hard copy documents will be issued and all communications with the Council (including submission of tenders) will be conducted via the Portal.
More information
Links
Additional text
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The Council is managing this tender process and communicating with Bidders using the SE Shared Services e-sourcing portal hosted by In-Tend Limited (the "Portal").
All tender documentation is available to download from the SE Shared Services portal. No hard copy documents will be issued and all communications with the Council (including submission of tenders) will be conducted via the Portal.
Is a Recurrent Procurement Type? : No
About the buyer
Contact name
Jo Newton-Smith
Address
North Street
Horsham
West Sussex
RH12 1RL
United Kingdom
Telephone
01403 215299
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Closing: 14 July 2021, 12pm
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