Published date: 14 March 2018

This notice was replaced on 19 June 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 19 June 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

West Midlands

Value of contract

£1,350,000

Procurement reference

2018/S 050-110731

Published date

14 March 2018

Closing date

11 May 2018

Contract start date

1 November 2018

Contract end date

31 October 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful Supplier will be required to provide cleaning services at the following locations:

- the Polesworth School, Dordon Road, Dordon, Tamworth, Staffordshire, B78 1QT (http://thepolesworthschool.com/),

- the Wilnecote School, Tinkers Green Road, Wilnecote, Tamworth, Staffordshire, B77 5LF (https://www.thewilnecoteschool.com/).

The Polesworth School is the lead school and founder of the Community Academies Trust and in March 2016 were designated as a National Teaching School.

The Winecote School joined the Community Academies Trust in 2017 and has seen major positive improvements over the past year regarding academic achievements.

The cleaning services provision at both schools has not been market tested in recent years and to ensure Best Value principles are applied the Headteachers and School / Sponsors / Governors of each school have made a decision to tender their cleaning services.

Current student roll numbers across both sites are approximately 2 283:

- the Polesworth School: 1 556 students and 215 teaching and support staff,

- the Wilnecote School: 727 students and 100 teaching and support staff.

The current contract value for both schools is approximately 270 000 GBP per annum.

The cleaning staff at The Polesworth School are currently employed by the school direct; the cleaning team at The Wilnecote School are employed by the incumbent contractor, Entrust. For the avoidance of doubt TUPE Regulations, including pension rights will apply to this contract.

Both schools are seeking both innovation and the application of current initiatives within the cleaning industry within the tender submissions and would expect as a result of this to be able to identify "Best Value" and work in partnership with the chosen Supplier going forward.

Each school has set its own set of objectives regarding the outcome of the tender process:

The Polesworth School:

- seek to modify work patterns to improve and maximise productivity,

- to maintain perceived current high standards of cleaning on a day-to-day basis, with possibility of improvement,

- to ensure that there is a clear structure to deep clean and holiday clean,

- to modify and improve work practice, particularly as regards equipment and chemicals, ensuring that skills training is regular and ongoing throughout the contract term.

The Wilnecote School:

- reduction in operational costs, if possible,

- increase in the regularity of classroom cleans, which has been restricted on the basis of cost,

- improvement of quality of products and equipment used to deliver the operational standards expected,

- introduction of new and innovative equipment.

The contract being tendered is for 3 years in duration with the possibility of extending for a further 2 years depending on service deliverability. The contract will commence on 1.11.2018.

Note: To ensure Best Value and economies of scale this contract will be awarded as a single lot.

Further information is provided in the SQ Document

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/the_polesworth_school_and_the_wilnecote_school

The closing date for receipt of the Selection Questionnaire is 11.5.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

The Polesworth School and The Wilnecote School
Tamworth
B78 1QT
England

Email

pqq@litmuspartnership.co.uk