Published date: 1 November 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 1 December 2022, 12pm

Contract summary

Industry

  • Miscellaneous software package and computer systems - 48900000

  • Business services: law, marketing, consulting, recruitment, printing and security - 79000000

Location of contract

North West

Value of contract

£2,240,000

Procurement reference

OLDH001-DN640172-24841784

Published date

1 November 2022

Closing date

1 December 2022

Closing time

12pm

Contract start date

25 February 2023

Contract end date

24 February 2025

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

GMCA Members are seeking to engage an e-Broker to facilitate the administration of DBS checks electronically via a hosted solution.

GMCA members each provide a DBS checking service to all areas within their authorities, including schools and licensing.
In some cases, DBS checks for specific areas such as licensing are provided by the services themselves.

In addition, the GMCA members operate an Umbrella Body Service for DBS checks for volunteers and other third party organisations/individuals.

The number of DBS checks per year across the authorities is circa 29,000 but does not include schools, licensing, volunteers and external clients.
Typical DBS processes for organisations within GMCA involve but not limited to the following:
• Identity verification for new staff (sometimes this will be done by the recruiting manager at interview). For existing staff and umbrella body checks, identity verification is carried out by the service requesting the check
• Route 2 checks, if required, are conducted by external providers
• Resolving errors and/or queries on completed application forms
• Invoicing, receiving and recording payment (for schools and umbrella body service clients)
• Recording full details of each application
• Forwarding applications to the DBS
• Applications for new starters are tracked on the DBS website
• The applicant takes the disclosure to the recruiting manager
• Manager/HR initiates rechecks
• Full administration of the DBS update Service to enable regular checks on existing employees.
• Requirement for support when re registering with Ministry of Justice as a registered body

The contract is led by Oldham Council. The following 12 Authorities have fully committed to the solution and their anticipated requirements under the contract are included in the pricing schedule:

• Blackpool Council
• Blackburn with Darwen Council
• Bury Council
• Bolton Council
• Oldham Council
• Rochdale Council
• Salford Council
• Tameside Council
• Trafford Council
• Wigan Council
• Manchester City Council
• Greater Manchester Fire & Rescue Service

Please note Cheshire East and Warrington Borough Council could also potentially be joining at a later date and Stockport Council have been included should they wish to use the contract.

About the buyer

Contact name

Emily Molden

Address

Corporate Procurement Level 8
Civic Centre, West Street
Oldham
OL1 1UT
United Kingdom

Email

emily.molden@oldham.gov.uk

Website

http://www.oldham.gov.uk/