Published date: 22 March 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 19 April 2021, 12pm

Contract summary

Industry

  • File storage box - 30193700

  • Storage media - 30234000

  • Document management system - 48311100

    • Storage and warehousing services - 63120000

    • Storage services - 63121100

    • Optical character recognition services - 72312200

    • Data capture services - 72313000

    • Data storage services - 72317000

    • Archiving services - 79995100

    • Records management - 79996100

    • Scanning services - 79999100

    • Archive services - 92512000

    • Archive destruction services - 92512100

Location of contract

M50 2UW

Value of contract

£5,000,000 to £200,000,000

Procurement reference

20210322163033-39

Published date

22 March 2021

Closing date

19 April 2021

Closing time

12pm

Contract start date

7 June 2021

Contract end date

6 June 2025

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

NHS SBS is looking to implement a Framework for the provision of Document Storage, Records Management and Integrated Solutions including;

Lot 1: Records Management,
Lot 2: Human Tissue Storage,
Lot 3: Scanning and Digitisation,
Lot 4: Electronic Document Records Management Systems (EDRMS),
Lot 5: One Stop Shop,
Lot 6: BSW STP,

The Framework Agreement will provide a full end to end Records Management solution including but not limited to; Document Storage/Retrieval, Box/File Handling Services, Transition, End-of-Life Disposal, Scanning and Digitalisation, Electronic Document Records Management Systems (EDRMS), Provision of Labour to support Development, Implementation, and ongoing Management, and a 'One Stop Shop' Lot, to encompass all these elements, into larger more complex projects/requirements. There will be one Lot for Human Tissue/Pathology Sample storage.

There is also a Lot for BSW STP; Bath and North East Somerset, Swindon and Wiltshire STP, requires:

The BSW STP offer to market the entire portfolio of records management requirements with firm commitments from 4 Authorities (with scope for additional Authorities to join during the course of the contract). In order to support the national move towards digital records management and the reduction of paper files the contract is constructed to, where appropriate to do so, combine physical records management and future scanning requirements.

More information

Links

About the buyer

Contact name

Charles Tarling

Address

Halyard Court, 31 Broadway, The Quays
Salford
M50 2UW
ENG

Email

charles.tarling@nhs.net

Website

https://www.sbs.nhs.uk