Published date: 9 September 2021

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 8 March 2021, 12pm

Contract summary

Industry

  • Storage and retrieval services - 63121000

Location of contract

Any region

Value of contract

£600,000

Procurement reference

tender_236235/995731

Published date

9 September 2021

Closing date

8 March 2021

Closing time

12pm

Contract start date

1 September 2021

Contract end date

31 August 2026

Contract type

Service contract

Procedure type

Other: Open (FTS)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The BBC is looking to purchase secure records management and archival storage and retrieval service and is acting on its own behalf and as agent for BBC Studios Production Ltd and Children in Need. The records consist of working papers of the BBC relating both to content production (e.g. radio and television programmes and online content) and to business support functions such as HR, property management, legal, rights and commercial activities. The records comprise of predominantly standard storage boxes of semi-active pre-archival material and permanent archive material, including some tubes, non-standard boxes and other items. Services required include pre-storage for semi-active material and for permanent archival storage which must comply with EN 16893:2018 and BS 4971:2017 standard or equivalent (please note BS PD 5454:2012 has been superseded). The records comprise approximately 45,500 linear feet of predominantly standard storage boxes containing approximately 42,500 linear feet of standard (semi-active records) material and 3,000 linear feet of permanent archive material and includes documents, plans in tubes, and some non-standard boxes and other items provided by the BBC (or otherwise) for storage as part of the Services. The Professional Ability, Capacity and Experience of managing the scale of the requirement is a specific mandatory minimum requirement. The services will include retrieval, intake, destruction, scanning, re-boxing and an online tracking and ordering system. Standard Materials are retained according to the BBC's corporate retention schedule, pending appraisal and subsequent actions (destruction, further retention or designated as permanent archival). A smaller proportion (around 10%) has already been designated as archival and must be stored to EN 16893:2018 and BS 4971:2017 standard or equivalent. The BBC seeks a 3-year contract duration with options to extend by 2 x 12 month extensions to a total maximum duration of 5 years.

More information

Previous notice about this procurement

BBC Records Management, Storage & Retrieval

  • Opportunity
  • Published 4 February 2021

Award information

Awarded date

31 August 2021

Contract start date

1 September 2021

Contract end date

31 August 2026

Total value of contract

£600,000

This contract was awarded to 1 supplier.

RESTORE PLC

Address

REDHILL, SURREY, UK

Reference

No reference - other

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Address

Broadcasting House, Portland Place
London
W1A 1AA
England

Email

felicity.hendry1@bbc.co.uk