Published date: 10 April 2017

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 16 December 2016

Contract summary

Industry

  • Office, school and office equipment cleaning services - 90919000

Location of contract

ME16 0SF

Value of contract

£330,000

Procurement reference

2017/S 055-102144

Published date

10 April 2017

Closing date

16 December 2016

Contract start date

1 September 2017

Contract end date

31 March 2020

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide cleaning services at Maidstone Grammar School for Girls.

Maidstone Grammar School for Girls (MGGS) in Maidstone, Kent, was founded in 1888. It is a selective, foundation school for girls between 11-16, with a mixed Sixth Form. Judged by Ofsted as 'outstanding', it enjoys a reputation as one of the finest grammar schools in Kent, fostering academic distinction, intellectual curiosity, creativity and courage in our students. MGGS is committed to encouraging healthy eating and meeting the specific needs of school girls.

The School moved to the existing site in 1938; buildings vary significantly from a 1930s brick build, 'temporary' 1950s buildings, a ROSLA annex and 2 new blocks completed in the last 5 years.

The School is working to further increase the number of new builds, with the 1950s 'temporary' buildings next to be replaced. The School wants all students to feel proud of the environment in which they work.

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is for two years nine months in duration from 1.9.2017 until 31.3.2020 and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

Please be advised that this contract will be let on a 2 years 9 months + 2 years basis.

At present 16 cleaning operatives, including a working Manager are employed to work 52 hours a day, Monday to Friday. There are not incumbent members of cleaning staff who are members of the LGPS.

The current incumbent is the Kent Gurkha Company Ltd.

The value of the current contract is 110 000 GBP per annum.

More information

Previous notice about this procurement

Maidstone Grammar School for Girls - Tender for Cleaning Services.

  • Opportunity
  • Published 22 November 2016

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/maidstone_grammar_school_for_girls_cleaning

The closing date for receipt of the Pre-Qualification Questionnaire is 16.12.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

5 March 2017

Contract start date

1 August 2017

Contract end date

31 March 2022

Total value of contract

£600,000

This contract was awarded to 1 supplier.

Ridge Crest Cleaning Ltd

Address

Aylesford
United Kingdom

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

Maidstone Grammar School for Girls
Buckland Road
Maidstone
ME16 0SF
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.mggs.org