Published date: 28 September 2018
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Travel management services - 63516000
Location of contract
PO1 2UP
Value of contract
£17,500,000
Procurement reference
17/KE/094
Published date
28 September 2018
Closing date
30 October 2018
Contract start date
1 January 2019
Contract end date
1 December 2025
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
No
Contract is suitable for VCSEs?
No
Description
Travel Management and Employee expenses Solution and Services
The University wishes to implement an integrated, user friendly expenses and travel management solution. We are interested in a seamless solution where suppliers (expenses, travel management) have an established and successful working relationship.
The University of Portsmouth is looking to acquire a hosted solution to
(i) Provide a full travel management solution and
(ii) Digitise the employee expenses process; this specifically relates to the submittal and authorisation of expenses claims through authorisation structures
It is essential that any solution is scalable to meet the institution's changing needs and that any solution is intuitive and requires minimal training for staff to adopt. The supplier will, however, be expected to provide a range of training and guidance materials. Ideally, any solution should provide a front end which has a consistent look and feel throughout (for both travel and expense claims), as well a comprehensive on screen help function to build familiarity quickly.
It is also essential that any system helps to consistently enforce both regulatory (HMRC) and university policy.
The system will cover areas such as:
- Contract and Policy compliance
- Travel & Expenses Policy compliance
- Documentation and guidance,
Internal travel and expenses processes,
- Enhancement of travel services through the TMC services, communication and presence,
- Travel and expenses system
To Express an Interest in this project please register on the University of Portsmouth In-Tend webpage and express an interest in this project. Please find the weblink for our webpage below:
https://in-tendhost.co.uk/port/
About the buyer
Contact name
Procurement Team
Address
University House, Winston Churchill Avenue
Portsmouth
PO12UP
England
Telephone
02392843613
Website
Share this notice
Closing: 30 October 2018
All content is available under the
