Published date: 10 July 2019
This notice was replaced on 20 March 2020
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 20 March 2020)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Grounds maintenance services - 77314000
Location of contract
B74 2NH
Value of contract
£330,000
Procurement reference
2019/S 130-319525
Published date
10 July 2019
Closing date
23 August 2019
Contract start date
1 January 2020
Contract end date
31 December 2025
Contract type
Service contract
Procedure type
Restricted procedure (above threshold)
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The successful tenderer will be required to provide grounds maintenance services at Bishop Vesey's Grammar School in Sutton Coldfield.
The contract being tendered is for 3 years, from 1.1.2020 until 31.12.2022, with an option for a further extension period at the end of the contract term for a further term of 3 years.
This tender project is seeking to appoint a suitably qualified Supplier whose experience, initiative and innovation will be an asset to Bishop Vesey's Grammar School in enhancing the appearance of the grounds and general campus along with all pitches used for football, rugby and cricket.
The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of input hours and delivery of the specification of the contract. The client requires that the tendered specification is undertaken at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract.
The value of the current contract is in the region of 55 000,00 per annum.
The scope of the contract and specification will include but not be limited to:
1) Maintenance of grassed areas;
2) Sports pitch marking and maintenance;
3) Maintenance of shrub and plant borders;
4) Hedge and tree maintenance;
5) Weed control;
6) Fence lines;
7) Drainage ditches;
8) Preparation and maintenance of the cricket square to U19 county standards.
It is also the objective of this tender for the successful supplier to have in place a management support structure, site supervision and training plan that ensures that all client locations are kept to standard at all times and that the required grounds maintenance specification is achieved consistently.
It should be noted that the successful Supplier will be expected to provide innovation, proven maintenance methods and appropriate equipment to the contract, thus ensuring that the highest levels of service are maintained in all areas at all times.
The successful supplier will be expected to actively work with Bishop Vesey's Grammar School to support environmental statement/aims, outline their own environmental policies and demonstrate what measures and procedures they propose to take.
(Further information is provided in the SQ document.)
More information
Links
-
- https://litmuspartnership.co.uk/sq/bishopvesey/
- Bidding documents
- SQ Documentation ~ Bishop Vesey's Grammar School
Additional text
-
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/bishopvesey/
The closing date for receipt of the Selection Questionnaire is 23.8.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
About the buyer
Contact name
The Litmus Partnership
Address
Bishop Vesey's Grammar School
Lichfield Road
Birmingham
B74 2NH
England
Website
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