Provision of Vehicle Leasing and Vehicle Salary Sacrifice Schemes

Contract summary

Industry

• Motor vehicles - 34100000

• Passenger cars - 34110000

• Software package and information systems - 48000000

Show additional CPV codes for this notice

• Internet and intranet software package - 48220000

• Repair and maintenance services - 50000000

• Repair, maintenance and associated services of vehicles and related equipment - 50100000

• Vehicle-fleet management services - 50111100

• Vehicle-fleet-support services - 50111110

• Repair and maintenance services of cars - 50112000

• Financial leasing services - 66114000

• Motor vehicle liability insurance services - 66516100

Location of contract

S4 7UQ

Value of contract

£0

Procurement reference

CPC 01931

Published date

3 October 2017

Closing date

2 November 2017

Contract start date

1 April 2018

Contract end date

31 March 2022

Contract type

Service contract

Procedure type

Competitive dialogue (above threshold)

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

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Description

The NOE CPC is undertaking a full EU Procurement tender process for the provision of Vehicle Leasing and Vehicle Salary Sacrifice schemes (including the provision of vehicles). The vehicles are to be provided through a web based portal platform by a single provider under a single supplier Framework agreement. The aim is to deliver savings, sustainable benefits, innovation and value added benefits for the NHS, the wider public sector, and the NOE CPC, over the lifetime of the CPC Drive framework.
A fundamental requirement is the provision of a portal that employees can access for vehicle quotations, including all personal tax implications. This portal must be CPC branded with access controlled by and at the discretion of, NOE CPC.
Provision of Internet based portal for the delivery of:
1) Lease Car Schemes (Business Lease)
2) Salary Sacrifice Cars Schemes

The portal will enable public sector employers to offer their employees a direct and highly efficient means of choosing a car by manufacturer, model, specification, colour, trim and all relevant options. The portal will enable the employee to navigate using a variety of parameters including but not limited to budget, manufacturer, body style, engine size, CO2 emissions, fuel consumption (mpg), fuel type or transmission. The portal should be secure and accessible from any location with an internet capable device and web browser. The portal must be capable of calculating 'real-time' quotes tailored to the employee's exact requirements and in line with the employer's policy rules and allowance calculation. The portal will compare 'blind' quotes from a minimum of three lease car providers and display the most competitive quote to the employee in real-time.

Employees must also have sight of the potential financial commitment they would be making together with any taxation implications and impact upon their pension (where applicable). The schemes offered should be fully compliant with all current and future legislation and HMRC rules. When quotations have been approved to an appropriate level, vehicles would then be procured through the candidates lease scheme.

The portal must be able to be accessed by employees remotely and securely and be easy and intuitive to use. The framework supplier must ensure that Trusts and/or employees are advised on the latest, and fully HMRC compliant, taxation regimes.
The period of the resulting Framework Agreement shall be four (4) years.

During the lifetime of the framework additional associated service requirements may come into scope including but not limited to short term vehicle lease options (days or weeks duration) and alternative options for accessing a vehicle such as Personal Contract Hire Vehicles.

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More information

Links

• https://in-tendhost.co.uk/noecpc/aspx/
• Tender notice
• Additional information on how to apply for this contract

Additional text

This procurement exercise will be conducted on the In-tend eTendering portal at: https://in-tendhost.co.uk/noecpc/aspx/Home
Candidates wishing to be considered for this agreement must register their expression of interest and provide additional procurement specific information through this portal.
To register interest:
1) Go to 'Current Tender Opportunities' from the eTendering portal login page: https://in-tendhost.co.uk/noecpc/aspx/Home
This will provide you with a full list of current tender opportunities. For the project you are interested in click on "View Details" in the initial project view.
2) If you are not a registered user of In-tend follow the "Register" tab otherwise follow the "Login" link and enter email address and password.
3) From this tender management screen you will be presented will a fuller overview of the project and if interested you are able to "Express Interest".
"Expressing interest" is not responding to the project, you will now have to complete the questionnaire and submit your response within the timescales indicated.
4) Go to the "Tenders" section and click on "My Tenders", click on "View Details" within the project you are interested and you will now be able access attached documents and questionnaires that require completing as part of your response. Any sections indicated in red are awaiting your completion.
Further guidance on how to access and respond to the opportunity is available in the 'Guidance for Suppliers' tab which is available for downloading from the main portal login page: https://in-tendhost.co.uk/noecpc/aspx/BuyerProfiles.
For any support in submitting your response please contact In-tend Support team at support@in-tend.co.uk (or call 0845 557 8079/+44 (0)114 4070056



Is a Recurrent Procurement Type? : No

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About the buyer

Contact name

Jackie Williams

Address

Savile Street East
Sheffield
South Yorkshire
S4 7UQ
United Kingdom

Telephone

0114 399 2013

Email

jackie.williams@noecpc.nhs.uk