Published date: 28 March 2018
Withdrawn opportunity - This means that the contract has been withdrawn early. This could be due to a change of circumstances.
Contract summary
Industry
Cleaning services - 90910000
Location of contract
UB8 1UW
Value of contract
£5,500,000
Procurement reference
tender_166149/654140
Published date
28 March 2018
Closing date
28 March 2018
Contract start date
7 September 2018
Contract end date
6 September 2023
Contract type
Service contract
Procedure type
Restricted procedure
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The London Borough of Hillingdon (Hillingdon) is seeking a suitably experienced Contractor to provide a comprehensive, efficient, and cost effective cleaning service to the Civic Centre (approx 27,272m2) and circa 76 additional buildings, complexes and other facilities located across the Borough including but not limited to libraries, office blocks, cemeteries, day centres, residential homes and other facilities open to the general public.
The service will comprise of but is not limited to the following:
- Internal cleaning (including scheduled, reactive & periodic)
- Window cleaning
- Porter services
Each location will have its own unique requirements and cleaning program with some sites requiring staff to undergo an enhanced DBS check.
As a prerequisite for this proposed contract, applicants must have the capabilities, qualifications and resources to deliver these services in accordance with industry best practice and BICSc standards or equivalent.
The Civic Centre core office hours are currently 08:00 - 19:00, Monday to Friday. (Registrars are open on Saturdays 09:30 - 16:00). With the exception of daytime duties and reactive tasks all cleaning should be undertaken outside these hours with times varying for other locations.
The buildings generally have a combination of areas that are open to the general public and areas which are accessible to staff only. These buildings will all be subject to various security arrangements.
The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further one (1) plus one (1) years subject to agreement and satisfactory performance.
Whilst Participants have been provided with the ITT documentation with this SQ, they are not required to complete and submit an ITT submission with their SQ response. All ITT documentation and information is in draft form, subject to change and provided for information purposes only.
TUPE regulations will apply under this contract. The Council will provide bidders with information in regards to any of the incumbent Contractors or existing Council staff that may be subject to TUPE (Transfer of Undertakings (Protection of Employment) Regulations) under this contract.
Where staff are subject to any TUPE transfer and are members of the Local Government Pension Scheme (LGPS) the successful Contractor will be required to enter into an Admission Agreement with the LGPS which will stipulate the Bond requirements and Employers Contribution rates.
The Contract
The form of contract will be Hillingdon's own bespoke term and conditions as set out in the ITT pack
More information
Previous notice about this procurement
Cleaning Service for the Civic Centre and other Hillingdon Properties
- Opportunity
- Published 26 February 2018
Additional text
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I would confirm that the London Borough of Hillingdon is not seeking expressions of interest in this project but has instead invited all interested organisations to tender through the Council's nominated electronic tendering portal, www.capitalesourcing.com Please register on the above portal where the tender documents for this project can be downloaded.
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Closing: 28 March 2018
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