Published date: 21 February 2019

Last edited date: 21 February 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 7 March 2019

Contract summary

Industry

  • Electric motors, generators and transformers - 31100000

  • Generators - 31120000

  • Generator units - 31122000

    • Emergency generator - 31127000

    • Repair and maintenance services of generators - 50532300

Location of contract

PO1 2BJ

Value of contract

£0

Procurement reference

P00003131

Published date

21 February 2019

Closing date

7 March 2019

Contract start date

31 March 2019

Contract end date

30 March 2021

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

You are invited to submit a quote for the provision of standard generator maintenance.

The generator is a SDMO, the size is 500kva, configuration is single standby.

The duration of the contract will be 2 years, with the option to extend for a further 2 years in increments to be agreed.

The quotes must include;
2 year standard maintenance cost. The frequency of visits is 2 per year (for 1 major and 1 minor annual visits).
Emergency call out rates / Engineer call out costs
SLA details for emergency call outs

Major Service visit includes spin on oil filters and oil sample
Oil change (if required) can be quoted separately based on current prices at time of oil change.
All works to be completed within in normal working hours (9am - 5pm Mon-Fri)


Your submission must include a method statement of how you can meet the following requirements.

On each service visit the following work will be carried out in conjunction with manufacturer's recommended checks to each set;

• Check and adjust as necessary cooling water level
• Check anti-freeze solution is adequate and adjust as necessary
• Inspect cooling water hoses and tighten hose clips where necessary.
• Inspect immersion heater for satisfactory operation.
• Ensure that the battery charging is operating correctly, that the battery electrolyte is at the correct level, top up as required, check specific gravity and measure cold crank amperage (CCA).
• Check battery terminals are clean, tight and are protected against corrosion with suitable anti-corrosion compound.
• Inspect and clean as necessary the air cleaner.
• Inspect and ensure the engine \"cold start\" heater plug is operating satisfactorily.
• Test the level and condition of the engine sump oil and replenish as necessary.
• Inspect and ensure the free operation of the engine governor linkage and that the stop start solenoid functions correctly.
• Inspect the set generally to ensure the satisfactory tightness of all nuts and bolts.
• Inspect the exhaust system and tighten as necessary bolts, clips, etc.
• Inspect the electrical control and alternator connections for cleanliness, tighten and ensure all indicator lamps and relays are operating correctly, examine fuses for correct rating and satisfactory condition.
• Start and run the set off load. Check the satisfactory operation of voltage, frequency, oil pressure, engine cooling system, battery charging, carry out necessary adjustments. Check for any oil, fuel or water leaks.
• On external sets clean and lubricate locks and hinges.
• On external sets examine the condition of the weatherproof housing, report only any repair or repainting considered necessary.
• Record details of the service on \"Generator Record Sheet\". Obtain signature of site personnel confirming work has been completed.
• On one visit an oil sample will be obtained and analysed to determine the cond...

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Data Centre Generator Maintenance.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Matt Langrish-Beard

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9284 1386

Email

Matt.Langrish-Beard@portsmouthcc.gov.uk