Published date: 17 April 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 7 March 2025, 2pm

Contract summary

Industry

  • Data collection and collation services - 72314000

Location of contract

SO23 8UJ

Value of contract

£600,000

Procurement reference

CS23760

Published date

17 April 2025

Closing date

7 March 2025

Closing time

2pm

Contract start date

26 March 2025

Contract end date

25 March 2028

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Childrens Services directorate has established a Dynamic Purchasing System (DPS) to assist with the processing of outsourced Subject Access Requests (SARs) in the event of demand outweighing internal resource, ensuring statutory timescales can still be met. The requirement entails handling and processing of data regarding clients, customers, and members of the public, to enable the disclosure of information under the laws of UKGDPR and the Data Protection Act (2018).  

Services in scope of this requirement include:   
Provision of Subject Access Request disclosures within statutory timeframes stipulated in the UK GDPR. These timeframes will be given to the provider by the County Council.     

Ensure that responses provided to the County Council are accurate and that all information that is exempt from disclosure has been removed or marked for removal.  

Ensure that all information is secured to the appropriate security standards in transit and whilst being held in the provider's host system.  

The geographical scope of the services is limited to Hampshire County Council with the Children's directorate being the users of the DPS. 

The DPS will commence on the 26th March 2025 for a duration of 3 years. The DPS was procured under the restricted procedure -34(5) of the PCRs.

Award information

Awarded date

25 March 2025

Contract start date

26 March 2025

Contract end date

25 March 2028

Total value of contract

£600,000

This contract was awarded to 7 suppliers.

Data Protection People LTD

Address

Data Protection People, 91 Kirkstall Rd, Leeds, LS3 1HS

Reference

Companies House number: 09706626

Supplier is SME?

Yes

Supplier is VCSE?

No

Gooding&Co Ltd TA Data Privacy Advisory Service

Address

Unit 14 Dunchideock Barton, Dunchideock, Exeter, EX2 9UA

Reference

Companies House number: 10625448

Supplier is SME?

Yes

Supplier is VCSE?

No

Information Governance Services Ltd

Address

Furlong House, 10a Chandos Street, London, United Kingdom, England, W1G 9DQ

Reference

Companies House number: 11779744

Supplier is SME?

Yes

Supplier is VCSE?

No

Integreon Managed Solutions

Address

44 Moorfields, 6th Floor, London EC2Y 9AL

Reference

Companies House number: 05510334

Supplier is SME?

Yes

Supplier is VCSE?

No

CS Global consultants Ltd

Address

27 South View Road, Grays, Essex RM204AT

Reference

Companies House number: 15913465

Supplier is SME?

Yes

Supplier is VCSE?

No

Finenalysis Ltd

Address

Crispins Manor Farm Lane, Romsey Hampshire, SO51 0NT

Reference

Companies House number: 07914892

Supplier is SME?

Yes

Supplier is VCSE?

No

Quantum Risk Solutions

Address

142 Thornes Lane, Wakefield, England, WF2 7RE

Reference

Companies House number: 15097898

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Katerina Ploumakis

Address

The Castle
WINCHESTER
SO238ZB
England

Email

Strategic.procurement@hants.gov.uk