Published date: 10 February 2022
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Facilities management services involving computer operation - 72514100
Location of contract
South East
Value of contract
£3,300,000 to £3,400,000
Procurement reference
2020UoS-0169
Published date
10 February 2022
Closing date
20 August 2021
Closing time
12pm
Contract start date
1 March 2022
Contract end date
28 January 2027
Contract type
Service contract
Procedure type
Restricted procedure (above threshold)
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
No
Contract is suitable for VCSEs?
No
Description
The University of Southampton was seeking suitably experienced service providers who were able to successfully manage the University of Southampton's primary data centre at Astro House. This site is the University of Southampton's main data centre and houses business-critical IT equipment that is used to provide business and operational continuity throughout the entire organisation. The service proposal included the comprehensive management of services at the location and will include, but is not limited to, the following:
• Engineering Services - to include a dedicated on-site engineer
• Security Services - Manned security is to be provided 24 hours per day 365 days per year
• Cleaning Services - to be provided Monday to Friday
• Grounds and Garden Maintenance Services - as detailed in annex 4 of the Service Specification (File 4)
• Waste Services - as detailed in annex 5 of the Service Specification (File 4)
• Building Fabric Maintenance - To maintain the building specification as per the requirements set out in Annex 6 of the Service Specification (File 4)
• Full maintenance of the equipment register - The on-site engineer will maintain, on site, a stock of critical spares to support repairs of the mechanical and electrical equipment and infrastructure
This is a fully comprehensive contract and a limit is set of £10,000 per single instance of repair and replacement of parts, not including consumable maintenance items. Details of any item exceeding this limit will be presented to the University for consideration. The elements listed below do not require a fully comprehensive support and the university is seeking proposals from bidders to provide these services on a cost effect basis:
• Cleaning services
• Pest control
• Landscaping
• Waste services
• Building maintenance, for which a limit of responsive first fix is set at £1,500 per single instance of repair or replacement of damaged or defective items.
Planned Preventative Maintenance (PPM) Requirements
All assets shall be serviced based on the general standards and guidance as contained within the SFG20 for data centres. The SFG standard has been selected due to its regular use in the M&E sector thereby enabling transparency in the University's requirements and continuity in both service and contract management procedures.
https://www.sfg20.co.uk/
Award information
Awarded date
5 October 2021
Contract start date
1 March 2022
Contract end date
28 January 2027
Total value of contract
£3,368,005.58
This contract was awarded to 1 supplier.
BGIS GLOBAL INTEGRATED SOLUTIONS LIMITED
Address
3rd Floor Suite 1,11-12 St. James's Square
LONDON
SW1Y 4LB
GBReference
Companies House number: 02379290
Value of contract
£3,368,005.58
Supplier is SME?
No
Supplier is VCSE?
No
About the buyer
Contact name
Procurement at University of Southampton
Address
BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD
Southampton
SO17 1BJ
United Kingdom
Website
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Closing: 20 August 2021, 12pm
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