Published date: 4 July 2023
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
IT services: consulting, software development, Internet and support - 72000000
Location of contract
Any region
Value of contract
£215,644,000
Procurement reference
tender_348143/1229867
Published date
4 July 2023
Closing date
5 March 2024
Closing time
12pm
Contract start date
28 June 2024
Contract end date
27 June 2034
Contract type
Service contract
Procedure type
Competitive procedure with negotiation (above threshold)
Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
The Authority intends to launch a single "bundled procurement" for a SaaS Solution along with a Systems Integrator (SI). By "bundled procurement" the Authority means that the SaaS Solution and Systems Implementation solution are developed to work together in partnership from the outset to jointly propose a cohesive solution and delivery approach which meets the Authority's outcome-based requirements and demonstrates they are a compatible supplier partnership.
Procurement Procedure:
The Authority is conducting this Procurement using the Competitive Procedure with Negotiation in accordance with the requirements of Regulation 29 of the PCR Regulations 2015. Suppliers should familiarise themselves with this Regulation.
Description of Options:
The period of the agreement relating to the Matrix Solution as supplied by the SaaS Vendor will be for up to 10 years, with the option of extension for up to 2 further years. The period of the agreement with the Systems Integrator for implementation and support services will be for an initial period of 5 years, with the option of extension for up to 2 further years with an optional requirement for ongoing support thereafter which might potentially continue for the term of the SaaS Contract. Expectations for the duration of licenses for systems that are not provided by the SaaS Vendor shall be equivalent to the term of the SaaS Contract.
Expected Launch:
The publication of this notice signals that the Department for Science, Innovation and Technology intends to launch a procurement 05/07/2023.
Accessing the opportunity:
The suite of SQ Procurement Documents, including draft specification and specific details of the "Competitive Procedure with Negotiation" relating to this procurement exercise can be found at the following link under Ref PQQ_30;
https://beisgroup.ukp.app.jaggaer.com/
***IMPORTANT***
Further information relating to this opportunity can be found within the published FTS Contract Notice: https://www.find-tender.service.gov.uk/Notice/018976-2023
More information
Previous notice about this procurement
- Early engagement
- Published 23 January 2023
Additional text
-
Registering on Jaggaer:
IMPORTANT INSTRUCTIONS: Due to our unique "bundled procurement" and restrictions within our e-procurement system (Jaggaer), specifically with regards the ability to process Consortium bids, we are stipulating that ONLY the 'Lead Bidder' submits bids via Jaggaer on behalf of their respective 'bundle' - This is to mitigate against technical restrictions within our e-procurement system, only. Each unique bid which is submitted, must be through a UNIQUE Jaggaer account e.g. if a single supplier intends to engage and submit 3 unique bids / bundles with different partners, they would be required to create up to 3 unique Jaggaer accounts for their respective 'bundles' to process / submit tenders - a single account to manage more than 1 bid / bundle, IS NOT permitted.
Please note. this does not restrict any interested supplier (SaaS OR SI) from registering on the DSIT (BEIS) Jaggaer portal to view / participate (as per the instructions above) in this procurement opportunity (URL below):
https://beisgroup.ukp.app.jaggaer.com/
Jaggaer registration guidance video; https://beisgroup.ukp.app.jaggaer.com/esop/ogc-host/public/beisgroup/web/user_guide.jst
1. Click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your temporary password.
Please ensure that the person who will be conducting the communications on behalf of your organisation is the official contact in your Jaggaer registration.
All associated questions and/or clarifications must be communicated through the Jaggaer E-Sourcing portal, adhering to Public Contracts Regulations 2015, section 18, transparency requirements.
The publication of this notice signals that the Department for Science, Innovation and Technology intends to launch a procurement on 05/07/2023.
For further assistance with regards registering on Jaggaer, please consult the available help;
Phone; 08000 698 632
Email; customersupport@jaggaer.com
OR contact the eTendering 'help desk', available through the Jaggaer eSourcing portal.
2. To participate in this procurement opportunity - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. This procurement opportunity is identified within Jaggaer as;
"pqq_30 - Matrix Programme - Technology Solution and System Integration Service (prj_1484)"
URL: https://beisgroup.ukp.app.jaggaer.com/go/07324102018907B5A9F5
***IMPORTANT***
Further information relating to this opportunity can be found within the published FTS Contract Notice: https://www.find-tender.service.gov.uk/Notice/018976-2023
About the buyer
Contact name
Department for Science, Innovation & Technology
Address
1 Victoria Street
Westminster
SW1H 0ET
England
Website
https://www.gov.uk/government/organisations/department-for-science-innovation-and-technology
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Closing: 5 March 2024, 12pm
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