Published date: 10 July 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 4 August 2017

Contract summary

Industry

  • Construction work - 45000000

Location of contract

West Midlands

Value of contract

£1

Procurement reference

tender_148097/597630

Published date

10 July 2017

Closing date

4 August 2017

Contract start date

25 September 2017

Contract end date

31 March 2019

Contract type

Works

Procedure type

Not applicable

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

This project entails refurbishment of two radiotherapy treatment rooms to house replacement linear accelerators used for imaging and subsequent delivery of advanced radiotherapy treatment to cancer patients at University Hospital Birmingham, along with the associated control areas from where the machines are controlled. The linear accelerators have been selected to mirror those already installed to provide a uniform advanced technology base. As the overall timetable for installation and commissioning of the linear accelerators is a long process from decommissioning, refurbishment, installation and Physics commissioning, it is essential that the refurbishment works run to schedule in order to limit the impact of reduced treatment capacity on cancer waiting targets.

High quality of refurbishment is required to meet Trust and end user requirements for clinical areas providing a welcoming and reassuring treatment area and to meet additional requirements for radiation safety. The enabling work needs to meet the manufacturer installation requirements to ensure seamless and timely installation of the very expensive and complex specialist medical equipment designed to operate at extremely close tolerances, and to treat patients for 10 years.

The works consist of the replacement of a Linear Accelerator in Bunkers 1 and 10 within the Radiotherapy Department of the QE Hospital.
Within these works the Bunker and Control Rooms will be fully refurbished replacing all finishes and fixtures and fittings as well as amending or replacing the existing services within the Bunkers and within the plantrooms where necessary.
The existing Linear Accelerator in each Bunker will be removed by a specialist remover who will dispose of the machine and its components parts in a safe manner, within the main contract works.
Within the concrete floors are support frames and ducts which will require removal/modification to allow the new support frames and services ducts to be installed.
The "enabling" works by the Main Contractor need to be carried out by an experienced and knowledgably Contractor who can closely liaise with the specialist Linear Accelerator installer Elekta. The Main Contractor also needs to have knowledge of these specialist installations and be capable of installing the works to the close tolerances required by Elekta.
The forming of the support framework within the sub floor, it's positioning as well as the installation of the rear wall "fascia" all need to be installed to very accurate tolerances to ensure radiation protection is maintained by positioning the new machine on the appropriate Isocentre.
The Contractor needs to co-ordinate the Mechanical and Electrical Sub-Contractors and liaise with Elekta to ensure all the specialist services requirements are picked up and located correctly within the Bunker and Control Room.

More information

Links

Additional text

How to register

Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open to All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Browse the ITTs (there may be more than one page) and select 'itt_29039' by clicking on it. - Click the 'Express Interest' button at the top of the page - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box; 3. Responding to the Tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

About the buyer

Contact name

Paul Howe

Address

Mindelsohn Way
Birmingham
B15 2WB
England

Email

paul.howe@uhb.nhs.uk