Published date: 17 November 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 11 December 2023, 12pm

Contract summary

Industry

  • Repair and maintenance work in connection with sports facilities - 45212290

  • Repair work on sports fields - 45236119

  • Repair work on recreational areas - 45236290

    • Roof repair and maintenance work - 45261900

    • Overhaul and refurbishment work - 45453000

    • Repair and maintenance services of building installations - 50700000

    • Restaurant and food-serving services - 55300000

    • Beverage-serving services - 55400000

    • Reception services - 79992000

    • Building and facilities management services - 79993000

    • Accommodation, building and window cleaning services - 90911000

    • Facility related sanitation services - 90920000

    • Sports facilities operation services - 92610000

    • Sport-related services - 92620000

Location of contract

GU14 7JU

Value of contract

£87,000,000

Procurement reference

RUSHM001-DN696184-42756391

Published date

17 November 2023

Closing date

11 December 2023

Closing time

12pm

Contract start date

1 October 2024

Contract end date

30 September 2037

Contract type

Service contract

Procedure type

Other

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

Yes

Description

Rushmoor Borough Council - the 'Council' - is inviting expressions of interest from suitably qualified and experienced Operators for the management of its existing Aldershot Pools & Lido, and a proposed new Passivhaus certified Farnborough Leisure and Cultural Hub which is scheduled to open in Spring 2027.The Council is targeting appointment of the successful Operator by June 2024.

The contract will be split into two distinct phases: (i)the Interim Phase, during which the Operator will manage the Aldershot facility and provide pre-opening services in relation to Farnborough, and (ii)the Main Phase, during which the Operator will fully operate both facilities. The Interim Phase of the Contract will commence on 1st October 2024. The Council's target date for opening of the new Leisure and Cultural Hub facility is spring 2027.

The annual estimated value of the Contract in respect of turnover generation for the Interim Period is in the range of £1m to £1.5m. In respect of the new facility the current business case projections are that operations, activities and events run from the facility could generate approx. £4M turnover per annum. The duration of the Interim Phase is dependent upon when the new facility opens but is likely to run for around 3 years. Once the new facility opens the Contract will then run for a further 10 years. The contract may be subsequently extended subject to agreement of both parties by a further 5 years.

The first stage of the procurement process will invite Applicants to submit selection questionnaires. The top scoring 5-6 qualified Applicants will then be invited to submit detailed tenders which will be assessed on a 60/40 basis in favour of quality. Following evaluation of Initial Tenders, the Council will have the option of proceeding to award or engage in further dialogue and invite best & final tenders from the highest scoring Bidders.

The procurement programme is summarised below.

Contract Notice issued - 17.11.23
SSQ stage documents issued - 17.11.23
SSQ submission deadline - 11.12.23 - 12:00
SSQ shortlisting results notification - 19.12.23
Tender pack issued - 05.01.24
Site visit - 11.01.24
Dialogue meetings - 16-18.01.24 & 23-25.01.24
Tender submission deadline - 11.03.24
Invitation to submit best and final offers - 08.04.24
Negotiation meetings - w/c 15.04.24
Best & final tender submission deadline - 29.04.2412:00
Notification of award decision - 07.06.24
Completion of standstill period - 17.06.24 23:59
Contract Award - 18.06.24

The Council will administrate the procurement process using its e-sourcing system ProContract/SEBP which can be accessed via https://sebp.due-north.com/

About the buyer

Address

Rushmoor Borough Council
Council Offices
Farnborough
GU14 7JU
United Kingdom

Email

Procurement5@rushmoor.gov.uk

Website

http://www.rushmoor.gov.uk