Published date: 8 September 2025
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Smart cards - 30162000
Surveillance and security systems and devices - 35120000
Access control system - 42961100
Electronic security lock - 44521120
Security software package - 48730000
Repair and maintenance services of security equipment - 50610000
Software-related services - 72260000
Location of contract
Yorkshire and the Humber
Value of contract
£1,200,000
Procurement reference
4441.EFM.JR.25
Published date
8 September 2025
Closing date
11 April 2025
Closing time
12pm
Contract start date
1 August 2025
Contract end date
31 July 2032
Contract type
Service contract
Procedure type
Other: voluntary advertisement for tender not governed by PCR2015
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Dear Sirs
This tender requirement is being conducted on behalf of the Security Services Management for an Access Control System, its maintenance and the technical support requirements / provision around such. This is a one stage open tender.
The system must ensure the security, accessibility, and operational efficiency of all university buildings, including academic, residential, research, and administrative areas. Installation, maintenance and technical support is required within the scope of the requirement.
The System and solution must: -
- Cover identified campus buildings, including entry points, internal doors, labs, data centres, and high-risk areas.
- Integrate with CCTV, fire alarm, and Building Management Systems (BMS).
- Support staff, student, and visitor access, including remote management.
The supplier needs to be able to maintain future operation of the solution proposed (e.g. system, software and hardware). The maintenance contract is essential in ensuring all equipment and the operation of the solution remains in optimal condition. Preventative maintenance and emergency support & response times are important requirements. Both the system / software and the maintenance offer must have appropriate customer service support and technical support.
The full technical specification and further information about the requirements can be found in the tender documentation which will be made available to you on within In-Tend once you have expressed your interest.
The tender documents can be downloaded by registering and expressing your interest on the University`s e-tendering system https://in-tendhost.co.uk/Sheffield.
If you have any questions or comments in relation to this tender they must be submitted via the In-tend System, this can be accessed at https://in-tendhost.co.uk/Sheffield. Completed tenders must be returned through the same e-tendering system.
More information
Previous notice about this procurement
4441.EFM.JR.25 - Access Control System and Maintenance
- Opportunity
- Published 17 March 2025
Additional text
-
The University of Sheffield is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (Directive 2014/24/EU) as amended by the Public Procurement (Amendment) (EU Exit) Regulations 2020.
This procurement opportunity is operating outside of the Public Contracts Regulations named above and will not be subject to them. The University is advertising this opportunity in Contracts Finder on a voluntary basis and does not undertake any obligation to comply with the regulations (as defined above). It reserves its rights, in full, to adapt or step outside the procedures in the procurement regulations as the University considers necessary to fulfil the requirements outlined in the Invitation to Tender.
Duration; 84 months (7 years).
Description of options: 3+2+2 year period.
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.co.uk/sheffield/aspx/Home
Additional information can be obtained from the above-mentioned address.
Tenders must be submitted electronically via https://www.in-tendhost.co.uk/sheffield/aspx/Home
Award information
Awarded date
1 July 2025
Contract start date
1 August 2025
Contract end date
31 July 2032
Total value of contract
£1,125,000
This contract was awarded to 1 supplier.
Gough & Kelly Limited
Address
Unit 2 Railsfield Mount,
Bramley, Leeds,
LS13 3AXReference
Companies House number: 02274521
Value of contract
£1,125,000
Supplier is SME?
Yes
Supplier is VCSE?
No
Additional details
-
Estimated contract value.
About the buyer
Contact name
James Rainbow
Address
The University of Sheffield
Firth Court, Western Bank
Sheffield
S10 2TN
England
Telephone
0114 2224204
Website
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Closing: 11 April 2025, 12pm
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