Published date: 11 April 2024

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 5 July 2023, 12pm

Contract summary

Industry

  • Document management system - 48311100

  • Storage and retrieval services - 63121000

  • Data services - 72300000

    • Document management services - 72512000

    • Archiving services - 79995100

    • Records management - 79996100

    • Scanning services - 79999100

    • Archive destruction services - 92512100

Location of contract

East Midlands

Value of contract

£504,000

Procurement reference

LEICSCC001-DN674719-10993329

Published date

11 April 2024

Closing date

5 July 2023

Closing time

12pm

Contract start date

1 April 2024

Contract end date

31 March 2029

Contract type

Service contract

Procedure type

Other

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Leicestershire County Council required a supplier that can safely secure storage for physical files, mainly paper files but some photographs and negatives which require a temperature-controlled environment.
The Council has approximately 350,000 files in off-site storage, held in 23,000 boxes. This is likely to decrease gradually over time as rates of destruction increase.
The Council requires a delivery and pick-up service available each working day but with the flexibility to restrict the service to specified days as required, files to be delivered and picked up between 08:30 and 10:00 at the latest.
The Council also requires an urgent order service by which files should be delivered to County Hall within 2 hours of being requested.
There should be an out of hours (emergency) service available.
The Council requires a secure and confidential file and box destruction service, with a reasonable turnaround time and with the timely provision of destruction certificates.
The Council indexes files using their own system at box and file level.
The Council requires a web-based ordering and tracking interface with the off-site storage supplier.
Procured via further competition ESPO Framework 390_22 Document Management Solutions.

Award information

Awarded date

27 March 2024

Contract start date

1 April 2024

Contract end date

31 March 2029

Total value of contract

£504,000

This contract was awarded to 1 supplier.

Stor-a-File

Address

Unit 5, Wanlip Road Industrial Estate, Syston, Leicestershire LE7 1PD

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Bhavika Soni

Address

County Hall
Leicester Road, Glenfield
Leicester
LE3 8RA
England

Telephone

+44 1163057536

Email

bhavika.soni@leics.gov.uk

Website

https://www.eastmidstenders.org/index.html