Published date: 22 March 2024
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Recreational, cultural and sporting services - 92000000
Location of contract
GU14 7JU
Value of contract
£80,000 to £240,000
Procurement reference
RUSHM001-DN716533-75963257
Published date
22 March 2024
Closing date
10 April 2024
Closing time
3pm
Contract start date
3 May 2024
Contract end date
2 May 2029
Contract type
Service contract
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Rushmoor Borough Council ('the council') is inviting tenders from suitably qualified and experienced Operators to manage Parks Tennis provision for 8 courts at the following sites:
• Cove Green Recreation Ground, Prospect Road, Farnborough, Hampshire, GU14 0EE (3 courts)
• Rectory Road Recreation Ground, Priory Street, Farnborough, Hampshire, GU14 7HX (2 courts)
• Manor Park, High Street, Aldershot, Hampshire GU12 4JU (3 courts)
Rushmoor Borough Council has entered into a funding agreement with The Lawn Tennis Association (LTA) under its Park Tennis Investment Programme, turning older park courts (free to use) into top quality branded facilities with electronic remote coded access gates for bookable play.
The sites are not flood lit with opening in winter months from 9am - dusk and 8am - dusk in the summer months.
The council is targeting to have secured an operator via this procurement process by 26th April 2024.
The Council is targeting opening of the sites and commencement of services on Friday 3rd May 2024. The initial contract term will be for 5 years with possibility of extending the term by a further 10 years to a maximum total term of 15 years in increments to be agreed, subject to the agreement and performance of both parties.
The annual estimated value of the Contract in respect of turnover using LTA modelled projections, are that anticipated income from 'Annual Passes' and 'Pay and Play' sales for tennis sessions run from the three sites could generate approx. £16,000 turnover per annum from year 3 onwards once demand has matured. This figure is exclusive of any inflationary increases that are likely to apply. Please refer to a copy of the LTA modelling document in the procurement documents.
The council will administrate the procurement process using its e-sourcing system ProContract/SEBP which will be used for:
• Access to and issue of procurement information & documentation
• Pre-tender submission clarification requests and response
• Tender submission
• Tender opening & access to responses
• Post-tender submission clarification requests and response
• Award decision notification & feedback
The Council aims to conclude the procurement under the following timescale -
1 Procurement documents available on Southeast Business Portal (SEBP) /ITT Publication - Friday 22nd March 2024
2 Deadline for requests for clarification - Thursday 4th April 2024 by 23:59
3 Tender return deadline - Wednesday 10th April 15:00
4 Notification of award - Friday 26th April
5 Mobilisation / Start of Contract - Friday 3rd May 2024
About the buyer
Contact name
Kathryn Fairbrother
Address
Rushmoor Borough Council
Council Offices
Farnborough
GU14 7JU
England
Telephone
+44 1252398466
Kathryn.Fairbrother@portsmouthcc.gov.uk
Website
Share this notice
Closing: 10 April 2024, 3pm