Stamford Green Primary School and Ewell Grove Primary and Nursery School ~ Tender for Catering Services.

Contract summary

Industry

• School catering services - 55524000

Location of contract

South East

Value of contract

£925,000

Procurement reference

2018/S 118-269000

Published date

5 July 2018

Closing date

24 November 2017

Contract start date

1 April 2018

Contract end date

31 August 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

---

Description

Stamford Green Primary School and Ewell Grove Primary and Nursery School are growing Primary Schools in Epsom and Ewell, Surrey, approximately 2 miles apart.

Stamford Green Primary School is growing from 2 to 3 forms of entry and has also recently opened a Nursery. The first year group with 3 forms of entry and a PAN of 90 is currently in Year 2. There is currently also a bulge class in Year 1 making the PAN for this year group 120. The school also has very popular breakfast and after school clubs which are not currently part of the scope but we would be interested in proposals to include this at a later date.

Ewell Grove transitioned from a 2½ form Infant to a 2 form Primary School in September 2017, taking the first cohort of Year 3 pupils. The school is in the midst of an extensive building project, which includes brand new kitchen facilities and dining hall.

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of service in these two growing schools for the pupils on roll and teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Client wishes the successful Supplier to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for 3 years in duration from 2018 - 2021 and will operate as a guaranteed performance contract, with the successful Supplier offering the Client a guaranteed return / cost per annum for the provision of catering services. The cost of a school meal is to remain the decision of the Client for the duration of this contract.

The school year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that the schools will be open to receive pupils for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all catering services within the schools, which currently includes lunches made up of free school meals, Universal Infant Free School Meals and paid meals for Key Stage 2 and staff. Free School Meals and hospitality will be charged based on consumption and at net food cost.

Future opportunities to develop the provision may include Nursery, Breakfast Club, After School Club and Hospitality. These are not included in the current scope; however, the Client would be interested in further discussions with the successful Supplier regarding this.

Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing bodies are not obliged to accept the lowest price.

(Further information is provided in the SQ Document.)

---

More information

Previous notice about this procurement

Stamford Green Primary School and Ewell Grove Primary and Nursery School ~ Tender for Catering Services.

• Opportunity
• Published 24 October 2017

Links

• http://www.litmuspartnership.co.uk/project/stamford_green_primary_school_and_ewell_grove_primary__nursery_school
• Bidding documents
• SQ Documentation ~ Stamford Green Primary School and Ewell Grove Primary and Nursery School

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/stamford_green_primary_school_and_ewell_grove_primary__nursery_school

The closing date for receipt of the Selection Questionnaire is 24.11.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

---

Award information

Awarded date

26 February 2018

Contract start date

1 April 2018

Contract end date

31 August 2023

Total value of contract

£925,000

This contract was awarded to 1 supplier.

Aspens Services Limited

---

About the buyer

Contact name

The Litmus Partnership

Address

Stamford Green Primary School and Ewell Grove Primary School
Epsom
KT19 8LU
England

Email

pqq@litmuspartnership.co.uk