Published date: 7 June 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 3 July 2023, 12pm

Contract summary

Industry

  • IT services: consulting, software development, Internet and support - 72000000

Location of contract

OX28 4YG

Value of contract

£0 to £60,000

Procurement reference

IT-256-128-IT Project (ID)

Published date

7 June 2023

Closing date

3 July 2023

Closing time

12pm

Contract start date

1 September 2023

Contract end date

31 August 2026

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Currently, Cottsway is utilising MRI's Documotive EDRM system as a document storage solution across various business areas such as Housing, Property Management, Finance, and HR.

However, this system has not been updated for several years, leading to difficulties in effectively managing and maintaining documents in a centralised manner.

Additionally, Cottsway has recently implemented Microsoft Office 365, which has resulted in a shift towards storing and collaborating on documents in SharePoint. Therefore, there has been a fragmentation in the storage of key documents, dispersed across different platforms.

This existing approach is no longer sustainable in meeting the present and future document management requirements of Cottsway.

Cottsway Housing is aiming to achieve the following from this tender exercise:
1. A fit-for-purpose EDMS solution that delivers all essential requirements and as many desirable requirements as possible.
2. To provide a solution that delivers the requirements whilst proving value for money, within a reasonable timeframe.
3. Longevity of the chosen solution, including any future upgrades/updates, and ongoing support.

More information

Links

Additional text

First stage
For your initial response to the ITT we simply require you to confirm that you can deliver all the essential requirements, confirm the estimated costs and implementation times required to do, and confirm ongoing costs. Furthermore, where desirable requirements can be delivered, please list which of these requirements you are able to deliver as well as the additional costs and timescales to do so.

Second stage
If we invite you to the second stage your response must be presented in the specified format and include all the information requested. Failure to provide all the requested information and / or failure to comply with formatting requirements may subject your offer to disqualification and elimination from consideration for award. Details will be confirmed in the second stage invitation.

Additional information requests
If you have queries or require further information to enable you to complete your proposal, please use the In-Tend platform to send Cottsway a message. This tender is being managed by Rupert Welply, Programme Delivery Manager. If you have any issues using the In-Tend platform, please email rupert.welply@cottsway.co.uk

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Rupert Welply

Address

Avenue Two
Witney
Oxfordshire
OX28 4YG
United Kingdom

Telephone

01993 890000

Email

rupert.welply@cottsway.co.uk