Published date: 11 October 2021

Last edited date: 18 October 2021

This notice was replaced on 3 February 2022

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 3 February 2022)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Food, beverages, tobacco and related products - 15000000

Location of contract

South West

Value of contract

£1,775,000 to £2,500,000

Procurement reference

BOURN001-DN561888-79421742

Published date

11 October 2021

Closing date

11 November 2021

Closing time

2pm

Contract start date

1 March 2022

Contract end date

28 February 2025

Contract type

Supply contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Council seeks supplier(s) for the supply and delivery of ice cream products in Bournemouth, Christchurch and Poole. The tender is divided into two lots, one for impulse ice cream and the other for scoop ice cream and accessories. Bidders are able to Bid for a single lot or both lots. The Council currently has 20 trading outlets along the seafront which the supplier(s) will be required to supply as well as five park cafés, two museums, a country park and a visitor centre.

The Council reserves the right to ask the supplier(s) to supply further units and the Council reserves the right to close sites as well as move sites to new locations.

The estimated value of the contract including any possible extensions is up to £2,500,000. However, Bidders should note that the spend per annum for each Lot is currently at the below levels:

• Lot 1 - Impulse Ice Cream - Approximate spend £120,000 per annum
• Lot 2 - Scoop Ice Cream and Accessories - Approximate spend £230,000 per annum

However, to allow for potential increase in spend, the contract value has been set at up for £500,000 per annum.

BCP Council does not guarantee any volume of supply during the term of the contract. The volume of supply is dependent on the number of operating units and demand. The demand is strongly led by the season, weather, school holidays as well as events such as the Bournemouth Air Show.

The contract is for three years with the option to extend annually for a further two years. Therefore, if all extensions were taken the total length of the contract would be for five years (3+1+1). The start date of the contract is 1 March 2022.

More information

Previous notice about this procurement

Supply and Delivery of Ice Cream Products for BCP Council

  • Opportunity
  • Published 11 October 2021

About the buyer

Address

Bournemouth Christchurch and Poole Council
Town Hall
Bournemouth
BH2 6DY
England

Email

procurement@bcpcouncil.gov.uk