Published date: 13 March 2023

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

Closing: 7 April 2023, 12pm

Contract summary


  • Trees - 03452000

  • Tree-maintenance services - 77211500

  • Environmental services - 90700000

Location of contract

South West

Value of contract


Procurement reference


Published date

13 March 2023

Closing date

7 April 2023

Closing time


Contract start date

1 July 2023

Contract end date

30 June 2026

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



WSMTC is seeking Expressions of Interest (EOI) from suitably experienced and qualified companies to undertake maintenance works at various WSMTC open spaces and sites in WSM, the contract will be for an initial 3-year term with the ability to extend by a further two years by agreement. The contractor will need to have proven and demonstrable experience in similar projects and the wide-ranging skill bases to achieve the various elements of the contract which include management of tree stock, overseeing appointed contractors for all tree works, production of surveys and management plans to include annual reviews and administer the necessary legislative process for all tree works (noting the town is also in a conservation area).
Contractors from whom WSMTC procure goods and services must demonstrate that all practicable steps are being taken to allow equal access and equal treatment in employment and service delivery, as appropriate to the nature of the contract. Following a decision made by WSMTC in July 2020, the Council is committed to working with Contractors who pay the Real Living Wage (RLW) to their employees.
Contractors from whom WSMTC procure goods and services must be able to demonstrate and excellent Health and Safety record, accordingly contractors that cannot demonstrate an excellent record, free from enforcement action, will not be considered. Contractors must also be able to demonstrate how they provide social value with the work being carried out, within parameters set out by WSMTC.
WSMTC will evaluate the EOI submissions received, and shortlist qualifying companies to invite tenders for the contract. Registration of interest does not imply inclusion on the tender list. Tender documents will be issued mid-late April 2023.

The evaluation will be in accordance with the following criteria, a fail under the Health and Safety criteria will automatically result in exclusion from the tender list. An aggregate of 4 or more fails will automatically result in exclusion from the tender list.
-Proven experience in type and scale of work within an operational public open space
-Financial capability
Proven experience working for local authority/town council clients
-Evidence of an excellent H&S Record (no enforcement action under current legislation)
-Confirmation that employees are paid RLW
-Resources and availability to tender April 2023 and commence July 2023
Interested parties are asked to submit EOI to include their:
• Company name, address, contact name and registration number
• Company bankers name and account number
• Details of any enforcement action under H&S Legislation
• Brief details of two recent (within last 36 months) similar projects undertaken by the company (Max 1000 words)
• Confirmation that the company pays RLW.
• Confirmation that the company will be able to submit a tender and should they be successful, commence work July 2023
EOI should be sent no later than 12 noon on Friday 7th April 2023 to:

More information


How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Sarah Pearse


Grove House
Grove Park