Published date: 19 May 2015

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 20 May 2015

Contract summary

Industry

  • Recreational, cultural and sporting services - 92000000

Location of contract

Any region

Value of contract

£115,551 to £474,125

Procurement reference

Transparency Notice of ITN Issue: HQLF4A/005

Published date

19 May 2015

Closing date

20 May 2015

Contract start date

30 June 2015

Contract end date

30 June 2016

Contract type

Service contract

Procedure type

Negotiated procedure

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

This notice serves to announce the issue of an Invitation to Negotiate following publication of Voluntary ex ante transparency notice 2015/S 036-061850 dated 17.02.2015. It is not to seek expressions of interest in a new opportunity.

Sports-event organisation services. Recreational, cultural and sporting services. Provision of a venueand facilities for Exercise RUCKSACK, the GBR army and inter-service cross country and biathlon skichampionships for 200 athletes and 40 officials.
The Authority has a requirement for a 1 year contract with options for a further 3 years for the provision of across country and biathlon championship venue with a biathlon stadium and range, which must be on mainlandEurope, no more than 1 200 km from Calais, no further than 2 hours flight time from London and have goodlocal train and bus links to the Stadium.
The biathlon Stadium and Range must be an International Biathlon Union (IBU) 'A' licence facility that hostsworld cup and/or world championship biathlon events, on the IBU race calendar. The biathlon stadium and range must have a 30 lane, 50 m, electronic target, biathlon range which is available for training 3 days prior tothe 1st race and for the duration of the championships.
The contractor is to provide full access to the biathlon stadium and range which must have a minimum of a 5 kmloop with floodlights, snow cannon and stockpiles of snow; with the ability to maintain the loop to FIS and IBUracing standards, if snow conditions are poor. On range emergency mountain rescue is to be provided for eachrace.
The Contractor will be required to arrange and manage accommodation for 2 800 bed nights for competitors inlocal self-catering apartments within 5 km of the Race Office and 450 bed nights B&B for Authority Officials inlocal hotels within 800 m of the Race Office.
A Biathlon Race Office (with telephone communications and broadband) is to be provided, central to the Venueand within 800 m of all Hotels used by Championships Officials and Visitors.
The contractor is to produce a compilation of seeded race start lists and deliver a complete results service inaccordance with Army Winter Sports Association (AWSA) Race Rules.
A FIS Technical Delegate, IBU Technical Delegate and Chief of Course for all Cross Country and Biathlon racesare to be provided by the contractor. They must speak fluent English.
One Range Team (x 12 personnel) to manage the electronic targetry is to be provided by the contractor and anIBU Range Referee who must speak fluent English.
A waxing facility, medical facility, commentary room, refreshment and store rooms is to be provided by thecontractor with outdoor (standing) and indoor (seated) prize giving for 250 personnel in a location central to theVenue.
Championship dates are 20.1.-5.2.2016 with Authority Officials arriving 18.1.2016. These dates will vary +/- 5days for future option years if taken up.

More information

Attachments

Additional text

ITN and Final contract documents added in line with transparency agenda commitment. Certain information has been REDACTED due to it's personal, commercially sensitive or secure nature.

Award information

Awarded date

22 May 2015

Contract start date

22 May 2015

Contract end date

21 May 2016

Total value of contract

£144,247

This contract was awarded to 1 supplier.

Gemeinde Ruhpolding

Address

Burgermeister
Rathausplatz 1
Ruhpolding
Germany
D-83324

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Address

Ministry of Defence, C&C, Army HQ Commercial, Procurement 4 and Wider Markets, Level 2, Zone 8, IDL 437
Ramillies Building, Marlborough Lines, Monxton Road
Andover
SP11 8HT
England

Email

DefComrclCC-ArmyHQ-WM2-C2@mod.uk