Published date: 7 November 2024

Last edited date: 7 November 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 9 December 2024, 5pm

Contract summary

Industry

  • Support services for water transport - 63720000

Location of contract

PO1 2AL

Value of contract

£1,520,000 to £6,569,832

Procurement reference

IT-26-5037-P00005037

Published date

7 November 2024

Closing date

9 December 2024

Closing time

5pm

Contract start date

1 June 2025

Contract end date

31 May 2029

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council - the 'Council' - is inviting tenders on a separate and combined basis for the provision of 1) Cruise Services and 2) Berthing Support Staff at Portsmouth International Port (the 'Port'). The Port, which is the UK's largest municipal port, is wholly owned by the Council and does not operate as a separate legal entity.

CONTRACT AWARD, DURATION & OPTIONS

The Council is targeting to award the contracts for both services by 23rd January 2025 to allow for mobilisation and commencement of the services on 1st June 2025. The contracts for both services will run for an initial base term of 4 years. Each of the contracts may be extended by a further 6 years in increments to be agreed, subject to the agreement and performance of both parties.

LOTTING STRATEGY & BIDDING OPTIONS

Tenderers may submit bids for one, all or any combination of Lot options and may subsequently be awarded contracts for either or both services.

SUMMARY SCOPE - LOT 1 - CRUISE SERVICES

The successful operator will be required to provide a range of services to the cruise calls that arrive at the Port throughout the year, which are either a tourist or turnaround call. These services are to be delivered via a concession type model as, other than for relatively minor ad-hoc services provided directly to the Port, the operator will engage directly with cruise operators to deliver the service requirements. The per annum value of the contract based upon current levels of demand is estimated to be between ?250,000 - ?350,000 exclusive of VAT and any inflationary increases.

SUMMARY SCOPE - LOT 2 - BERTHING SUPPORT STAFF SERVICES

The successful operator will be required to provide berthing support staff to supplement the Port's own directly employed Quay Assistants to cover direct labour staff absence and/or peaks in demand for berthing services. These services are delivered via a standard service contracting model with all requirements delivered directly for the Port who will subsequently pay the operator directly. The per annum value of the contract based upon current levels of demand is estimated to be between ?130,000 - ?250,000 exclusive of VAT and any inflationary increases..

SUMMARY SCOPE - LOT 3 - COMBINED AWARD (CRUISE SERVICES & BERTHING SUPPORT STAFF)

A single operator would be required to provide the requirements for both services in full. Due to the differences between the services and contacting models, the operator and the Council would still enter into separate contracts for each of the services.

PROCUREMENT PROGRAMME & ADMINISTRATION

The council run the procurement process in line with the following summary programme:

o Contract notice published on FTS - 7th November 2024
o Procurement documents available on In-tend - 7th November 2024
o Site tour and presentation - 18th November 2024 10:30
o Deadline for requests for clarification - 28th November 2...

More information

Links

Additional text

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Richard Lock

Address

George Byng Way
Portsmouth
Hampshire
PO1 2AL
United Kingdom

Telephone

1262

Email

richard.lock@portsmouthcc.gov.uk