Provision of a digital resourcing tool

Contract summary

Industry

• Software package and information systems - 48000000

Location of contract

United Kingdom

Value of contract

£20,000 to £60,000

Procurement reference

UKGI210128

Published date

19 August 2021

Closing date

1 March 2021

Closing time

12am

Contract start date

26 March 2021

Contract end date

25 March 2023

Contract type

Service contract

Procedure type

Other: 3 quotes for comparison and direct award

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

UKGI require a Resource Planning tool to streamline and professionalise it's resourcing and project management. This planning tool shall minimise inefficiencies and enable the management of demand and and forecasting. The tool will be designed to interact and provide information for three key functions, Resourcing, PMO and Finance.

The tool will enable more dynamic decision making and a more efficient approach. The PMO and Resourcing Manager have identified a suitable resourcing and portfolio management tool after conducting due diligence on a number of options based on the below requirements.

Use this section to provide a clear description of the requirement, its purpose, its scope and the key deliverables. You should also indicate why the requirement is of operational necessity.

UKGI requires a Resource Planning tool to streamline and professionalise it's resourcing and project management. Currently all resourcing is planned manually which leads to inefficiencies and lacks the ability to properly manage demand and forecasting. The tool will be designed to interact and provide information for three key functions, Resourcing, PMO and Finance.

The tool will enable more dynamic decision making and a more efficient approach. The PMO and Resourcing Manager have identified a suitable resourcing and portfolio management tool after conducting due diligence on a number of options based on the below requirements.

Features required

Resource planning;
• Real-time view of bookings by job and resource
• Instant view of over and under-allocation
• View by availability, skill, project
• Holiday & absence tracking
• Create tentative and unassigned bookings
• Ability for staff to view their own, and their project teams resourcing
• Manage existing demand - by enabling a holistic overview of projects and being able to effectively prioritise to meet demand
• Strategic decision making - through automated reporting on the status of individual projects and the whole portfolio including the degree of achievement, strategic alignment and the benefits realised
• Managing team dynamics - able to actively understand teams and forecast to meet appropriate demand

Talent management;
• Create specific skill profiles for different engagements
• Integrate with skills survey data
• Create employee talent profiles
Reporting;
• Capacity, utilisation & demand forecasting
• Ability to analyse information
• Interactive reporting and management dashboards
• Ability to create bespoke reporting, dashboard, showing:
o Number active/completed/delayed projects
o Benefits tracking
o Links to other processes e.g. risk rating for each project
o Start and end dates - showing overdue
o Cost/ resourcing
o Priority
o Objective/ strategic alignment
o Responsibility
o Team dynamics

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Award information

Awarded date

26 March 2021

Contract start date

26 March 2021

Contract end date

25 March 2023

Total value of contract

£40,440

This contract was awarded to 1 supplier.

CAPITA SECURE INFORMATION SOLUTIONS LIMITED

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About the buyer

Contact name

Benjamin Kennedy

Address

1 Victoria Street
London
SW1H0ET
England

Email

benjamin.kennedy@ukgi.org.uk

Website

www.ukgi.org.uk