Published date: 19 March 2019

Last edited date: 19 March 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 2 April 2019

Contract summary

Industry

  • Retail trade services - 55900000

  • Event services - 79952000

  • Cultural event organisation services - 79952100

Location of contract

PO1 2BJ

Value of contract

£0

Procurement reference

P00003155

Published date

19 March 2019

Closing date

2 April 2019

Contract start date

1 May 2019

Contract end date

31 August 2019

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council (the 'Authority') is inviting expressions of interest from suitably qualified and experienced providers to tender for this project.

The scope of which will comprise of but may not be limited to provision of craft markets at two 2019 events, offered as Lots:

- Lot 1 - the Lord Mayor's Rural & Seaside Show
- Lot 2 - the Kite Festival

Proposal are sought for both Lots and bidders can submit proposals for one or both Lots.

Events:

Lot 1 - The Lord Mayor's Rural and Seaside Show
This event will take place on the 4th, 5th and 6th of May 2019, from 10am to 5pm each day. This 3 day free event takes place on Castle Field on Southsea seafront and attracts over 30,000 people. The show includes trade stands, workshops, activities, children's rides, arena displays and catering concessions.

Lot 2 - Kite Festival
This event will take place on the 10th and 11th of August 2019 from 10am to 5pm each day. This 2 day free event takes place on Southsea Common and attracts 6,000-8,000 people per day. The show includes a number of kite flying demonstrations, trade stands, workshops, activities, children's rides and catering concessions.

At both events, the provider will be required to provide and manage an arts and crafts market, including sourcing and managing traders for the event and providing infrastructure for the market. The market must be organised as individual gazebos which must be appropriate for seafront weather conditions., with pitches for traders offering a broad range of stalls appropriate for the event. The Authority envisages the market will consist of a minimum of 10 stalls and a maximum of 20 stalls. Please note, stalls selling food, alcohol, drink or charity stalls will not be accepted as part of this application as these stalls are booked separately by the Authority's Events Team.

The initial contract period for each Lot will be for 1 year, extendable by 1 year to a maximum of 2 years subject to performance and agreement of all parties.

Both Lots are offered as a service concession and as such, the successful provider will be required to make a payment to the Authority.

The closing date for receipt of your expression of interest is given against the heading entitled - Date documents can be requested until.

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Craft Markets for the 2019 Lord Mayor's Rural & Seaside Show and Kite Festival.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : Yes

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk