Published date: 24 May 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 22 June 2021, 12pm

Contract summary

Industry

  • Planning systems - 30196000

  • Analytical, scientific, mathematical or forecasting software package - 48460000

  • Database systems - 48610000

    • Technical planning services - 71356400

    • Research laboratory services - 73111000

Location of contract

SO17 1BJ

Value of contract

£185,000

Procurement reference

2021UoS-0283 (ITT)

Published date

24 May 2021

Closing date

22 June 2021

Closing time

12pm

Contract start date

19 July 2021

Contract end date

31 January 2026

Contract type

Supply contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The University' (of Southampton's) Zepler Institute is looking to replace its current Cleanroom and other Laboratory Management System ("CMS") system, called "The Living Database", provided by PhoeniX BV.

The Universities current CMS performs the following primary functions:
a. Tool booking,
b. Tool & user management (downtime, user access etc),
c. Training management,
d. Tool income management via finance,
e. Tool performance reporting,

PhoeniX has indicated that their support of The Living Database will come to an end in July 2021, resulting in the need to undertake this procurement exercise.

Further details are provided in the attached Invitation To Tender Document Set (File 2) Appendix 1: Specification.

More information

Previous notice about this procurement

Soft Marketing Testing Exercise (SMTE) for a Cleanroom Management System (CMS)

  • Early engagement
  • Published 5 March 2021

Additional text

The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal.

Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation.

Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'.

Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal.

Further instructions for the submission of Invitation to Tender responses are below.
To submit your return, please follow the instructions below:
1. Log In
2. Click 'Tenders'
3. Locate the relevant project
4. View Details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return.
8. Click the red "Submit Return" button.
Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal.

In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University.

Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the con

About the buyer

Contact name

Mark Gage

Address

BUILDING 85, HIGHFIELD CAMPUS,UNIVERSITY ROAD
SOUTHAMPTON
SO171BJ
England

Telephone

02380597674

Email

m.c.gage@soton.ac.uk