Published date: 11 October 2022
Closed early engagement
Contract summary
Industry
Non-residential property renting or leasing services - 70220000
Location of contract
England
Procurement reference
SWALE001-DN636831-10393606
Published date
11 October 2022
Closing date
2 December 2022
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Swale Borough Council is seeking Expressions of Interest (EOI) from organisations to occupy, manage and maintain the 44 Trinity Road, (Old Sheerness Library building) with the objectives being to secure income for Swale Borough Council and to optimise local economic and community benefit.
It is a well-located asset in the heart of Sheerness, with the entrance facing Trinity Road and a short walk from the High Street, train station and sea front. The Council owned and managed Trinity Place Car Park is approximately 80m from the building. Location plan is attached.
The building is the former Sheerness library but has been occupied by a number of local charities providing community services for the last eighteen years. It is currently vacant. The building comprises of an original single storey building with a later two storey addition to the rear. The building has an EPC rating of E. Repair work is required to areas of the building. A site inspection is recommended. The accommodation is as follows:
Ground Floor Area 163.4 sq.m. (1,759 sq.ft.)
Office 1 / Storeroom 2.12m x 1.89m
Office 2 2.94m x 2.26m
Office 3 3.56m x 2.58m
Office 4 5.32m x 5.85m nr to 4.60m
Office 5 2.70m x 2.40
Office 6 2.81m x 1.61m
Office 7 6.67m x 5.00m
Office 8 5.37m x 5.00m
First floor Area 60.0 sq.m. (646 sq.ft.)
Office 6 2.88m x 2.62m
Office 7 3.53m x 2.62m
Office / meeting space 6.76m x 4.48m
Storage / potential office space 2.76m x 2.48m
Kitchenette 2.76 x 2.42m
Internal storage 3.0 sq.m (32 sq.ft.)
Total 226.4 sq.m. (2,437 sq.ft.)
The Council is seeking an experienced operator that will optimise the income revenue to the Council and the economic and community benefit for the locality. It will consider approaches based upon the lease of the building to a company, Trust or Charity for it to manage against the stated objectives.
Responses to this invitation should be sent to KentBusinessPortal and received by Friday 2nd December 17.00pm. Any proposals should assume that the lease for the building will commence within the first quarter of 2023. The permitted use will solely be for the provision of delivering a service that will benefit the local economy and community. No other use will be permitted without the express consent of the Landlord As a minimum, proposals should detail the following
• Details about the organisation making the proposal, including any relevant experience.
• Details of the preferred and acceptable lease period.
• Annual rent being offered to Swale Borough Council and/or any Commercial offering e.g. profit share etc.
• Basic Business Plan that demonstrates that the proposal is viable and sustainable for the duration of the lease
More information
Links
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- http://procontract.due-north.com
- Expressions of Interest must be submitted through the Procontract portal
Additional text
-
Your Business Plan should as minimum include the following:
• Proposed operating model
• Marketing proposals
• Details of how any repairs and improvements will be funded
• Organisations most recent set of accounts covering last two years or period that is available if operating less than two years.
• Financial projections demonstrating a strong viability, showing profit & loss forecasts and any surplus in addition to a cash-flow for at least 3 years,
• Details relating to managing H & S Statutory requirements
• Details of any other innovative activities proposed to increase usage, occupation, income generation and economic and community benefit.
• Evidence of previous experience/operations of a similar nature
Swale Borough Council will also consider proposals for the combined lease and use of both 44 Trinity Road (the Old Library - to which this EOI relates) and Masters House, for which a separate EOI has been published, alongside this one. The 44 Trinity Road is located approximately 80m from Masters House.
If your proposal is for both opportunities it is acceptable to submit only one business plan, if you feel this is most appropriate. Proposals should nonetheless make clear how each building is to be used and any phasing of occupation or operations.
Please email evaharris@swale.gov.uk if you require further information or to arrange to view the premises.
On receipt of the Responses, the Council will perform an evaluation of Responses with a view to selecting an organisation in December 2022 subject to lease contract and Committee approval
The evaluation process will be as follows:
Evaluation criteria Maximum points
Operating Model 30
Rent provisions 20
Financial Forecasts and Cash-Flow Information 20
Technical and professional ability 20
Health and Safety 10
TOTAL 100
About the buyer
Contact name
Charlotte Knowles
Address
Swale Borough Council
Swale House, East Street
Sittingbourne
ME103HT
United Kingdom
Telephone
+44 1795417584
Website
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Closing date: 2 December 2022
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