Published date: 22 January 2024
This notice was replaced on 22 January 2024
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Opportunity (published 22 January 2024, last edited 23 January 2024)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery - 42510000
Heating, ventilation and air-conditioning installation work - 45331000
Repair and maintenance services of central heating - 50720000
Location of contract
England
Value of contract
£115,000 to £125,000
Procurement reference
NEWFOR001-DN707882-03261628
Published date
22 January 2024
Closing date
19 February 2024
Closing time
12pm
Contract start date
1 April 2024
Contract end date
31 March 2027
Contract type
Works
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
ITT for Maintenance, Repair and Overhaul (MRO) service covering ALL Air Conditioning, Air Handling Units and associated systems installed in New Forest District Council (NFDC) owned buildings
Closing Date for Submission of Tenders
12.00 NOON, 19 JANUARY 2024
To be returned electronically via the Council's e-tendering solution "Pro-Contract" hosted on the South East Business Portal (SEBP)
The contractor will provide a Maintenance, Repair and Overhaul (MRO) service under the following headings;
Preventative Maintenance Programme: A fixed price Preventative Maintenance Programme (PMP) to service and maintain (in accordance with original equipment manufacturers OEM recommendations) the Air Conditioning, Air Handling Units and associated systems across all NFDC owned buildings (Offices, Depots, Leisure Centres and Residential Housing communal blocks) as defined in the site asset register (Appendix B1). Included in the PMP is the requirement for the Contractor to set up and maintain an F-Gas asset register to be updated and shared with the Council following each visit (PMP or Repair Response) as part of the fixed price.
Repair Service: A Repair Response Service to attend NFDC sites between PMP planned visits for the purpose of ad-hoc breakdowns or repairs. A schedule of response types are set out in the outcome specification (Appendix B). The labour, overhead and materials costs related to the Repair Service will be defined by an agreed Schedule of Rates (SOR) and pricing menu. The cost of any repair service will be additional to the fixed price PMP service.
Overhaul Service: An Overhaul element is included in the contract to allow the Council to instruct the Contractor to quote for overhauls to the ACHU system (e.g. upgrade or refurbishment) as instructed by the Council from time to time (note: this is not included in the PMP cost and will be subject to separate price quote for labour & materials (using the agreed SOR fees and pricing menu provided under the Repair Service) being approved by the Council. The Council does not guarantee overhaul works will be awarded under this contract and reserves the right to seek competitive quotations.
About the buyer
Contact name
Jon Munden
Address
Appletree Court
Beaulieu Road
Lyndhurst
SO43 7PA
United Kingdom
Telephone
+44 2380285588
Website
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