Published date: 9 August 2023

Last edited date: 2 December 2024

This notice was replaced on 2 December 2024

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 2 December 2024)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Recreational, cultural and sporting services - 92000000

Location of contract

East Midlands, West Midlands

Value of contract

£500,000

Procurement reference

PROC-5426 (DN682040)

Published date

9 August 2023

Closing date

8 September 2023

Closing time

12pm

Contract start date

1 October 2024

Contract end date

1 October 2029

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

High Peak Borough Council and Staffordshire Moorlands District Council (the Councils) wish to openly invite tenders for the selection of a main provider for the Councils' Leisure facilities operational 'back office professional support and systems' contract.

The Councils are currently in outsourced concession contracts for the delivery of Leisure facilities operations, both are due to expire end of March 2024. Work is underway to establish a wholly owned Local Authority Trading Company (LATCo.) to manage their Leisure centres and deliver active health and wellness services for both Council areas, to be operational for 01 April 2024.

The Councils will be the Contracting Authorities at the point of award, however interested participants must note that there will be a requirement to novate the contract arrangements to the subsidiary company when established and operational.

The future contract will be for multiple requirements across a range of professional service disciplines and systems, to support the operation of the new company, including but not limited to:

- ICT Support (Leisure Centre specific electronic point of sale system, Office functions, website, All systems [including App, CRM, Digital Asset Management System]),

Payroll system, Finance, Customer Data, Communications

- Finance Systems (Customer Payments, Purchase to Pay / Invoice payments, Invoices raised, VAT, Financial Information)

- Payroll (Monthly salary and wages, PAYE, Pensions, National Insurance, Other [inc annual leave, sickness, training records])

- Human Resources (Produce contract of employment, Record for starters/leavers, Annual leave records, Sickness records)

- Direct Support, Accident Reporting, Legislative Updates, App KPI Management

More information

Links

About the buyer

Contact name

Procurement

Address

Town Hall
Buxton
SK176EL
England

Telephone

0345 129 77 77

Email

procurement@staffsmoorlands.gov.uk

Website

www.highpeak.gov.uk