Published date: 7 January 2022
Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.
Contract summary
Industry
Sterilisation, disinfection and hygiene devices - 33191000
Electrical domestic appliances - 39710000
Cleaning products - 39830000
Air filters - 42514310
Ventilation equipment - 42520000
Miscellaneous cleaning machines - 42995000
Air quality management - 90731100
Air pollution protection services - 90731300
Location of contract
United Kingdom
Value of contract
£0
Procurement reference
VOA/2021/052
Published date
7 January 2022
Approach to market date
11 February 2022
Contract start date
10 March 2022
Contract end date
10 April 2022
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
This Prior Information Notice is being utilised as an opportunity for the Valuation Office Agency (VOA) to alert the market to an upcoming requirement to purchase or lease HEPA Air Purification machines that can be utilised in office spaces across our Estate to increase ventilation. The VOA would also like to take this opportunity to ask the market some short questions (below) to help refine our final requirement.
Technical Requirements:
The VOA requires Air Purification machines for use in both open office spaces and meeting rooms. The technical requirements for these machines are listed below:
Type of Filter: HEPA filters with ability to capture microbes including harmful bacteria, dust, pollen, and other harmful airborne particulates down to 0.3 μm. Filters must be H13 grade or higher certified by Internationally recognized bodies/certifications such as EN 1822 (European) or equivalent.
Must be portable and plug and play type
Must have multiple run speeds & be suitable for use in quiet office spaces
Machines for use in open office spaces must be fitted with Ozone free Germicidal Ultraviolet lamps using ultraviolet light in the UV-C wavelength range (200nm to 280nm) to inactivate micro-organisms as well as HEPA filters.
Machines for use in meeting rooms will not require UV technology but must have HEPA filters.
Volumes and Locations:
The VOA is seeking Air Purification machines for use in 52 meeting rooms (ranging in size from 16m2 to 62m2) across our Estate.
The VOA is also seeking Air Purification machines for use in open office space, with an approximate total area of 16,000m2 across 25 locations of varying size.
The VOA has Estate across the UK and machines will need to be delivered to these addresses.
To help us design our final requirement, please answer the following questions:
1. Can you fulfil this requirement?
2. Please indicate whether your machines are available to lease or purchase and outline any support (servicing, warranties etc.) associated with the package.
3. Outline any maintenance requirements associated with your machines.
4.Please provide an indicative price for any models that would meet the necessary technical requirements, both for lease and purchasing.
5. Can you provide any suggestions as to alternatives to achieve the same objectives?
6. Please explain how you calculate the coverage (m2) of your machines
Please submit your responses to these questions to tenders@voa.gov.uk by 14/01/2022.
More information
Spend profile
| Financial year | Budget |
|---|---|
| 2022/2023 | £0 |
About the buyer
Contact name
VOA Commercial Team
Address
Wingate House,93-107 Shaftesbury Avenue
LONDON
W1D5DA
England
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Approach to market date: 11 February 2022
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