Published date: 11 May 2016

This notice was replaced on 11 May 2016

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 24 July 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Photocopying and thermocopying equipment - 30121000

  • Parts and accessories of photocopying apparatus - 30125000

  • Office supplies - 30192000

    • Maintenance and repair of reprographic machinery - 50313000

Location of contract

WR11 4QH

Value of contract

£113,646

Procurement reference

2016/S 090-159793

Published date

11 May 2016

Closing date

13 June 2016

Contract start date

1 November 2016

Contract end date

31 October 2019

Contract type

Supply contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide, maintain and manage the multi-functional and reprographic devices and associated print services at Prince Henry's High School.

The contract will commence on 1.11.2016 for 3 years.

Prince Henrys' High School consider that the current machines are adequate but wish for you to make cost saving recommendations for alternative devices that are more suited to the volumes produced and additionally, wish to investigate the option of changing the D&T copier for a colour device, with Student access.

The School will require PaperCut MF Print Management Software (or similar such as PCounter) and the software would need to be embedded into all devices, in order that staff could collect their printing from any machine within the School, via a pin code or USB biometric reader.

Software assurance should also be included, in order that Prince Henrys' High School receive server and Client updates, year round.

Devices would need to be supported for Windows 7, 8 and 10 and also Mac OSX software up to Yosemite and IOS 8 - and Android up to Lollypop.

Further information is provided within the PQQ Document.

More information

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/prince_henrys_high_school

The closing date for receipt of the Pre-Qualification Questionnaire is 13.6.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Prince Henry's High School
Victoria Avenue
Evesham
WR11 4QH
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.princehenrys.worcs.sch.uk