Published date: 6 October 2020

Closed early engagement

Closing date: 13 October 2020

Contract summary


  • Software package and information systems - 48000000

  • IT services: consulting, software development, Internet and support - 72000000

Location of contract


Procurement reference


Published date

6 October 2020

Closing date

13 October 2020

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



Procurement and implementation of digital solution(s) for managing recruitment into the Department of Business, Energy and Industrial Strategy (BEIS). Specifically, tools to:

1. Support the initial application process e.g. attraction & screening (Lot 1)
2. Assist with assessment and selection e.g. gamified assessments (Lot 2)
3. Manage the sift, and other administrative tasks e.g. automated sifting (Lot 3)

The purpose of the proposed solution(s) is to improve recruitment. BEIS is confronted with several resourcing challenges; improving our systems and processes is a vital pre-requisite to the successful achievement of future large-scale recruitment into the Dept. Proposed solutions should help to deliver the following outcomes:
• Improve the user experience.
• Broaden talent pool.
• Retain a more diverse mix of applicants throughout the process.
• Obtain quality data to inform individual selection.
• Simplify and/or automate processes; remove most manual elements.
• Improve productivity & RoI.
• Overall time to hire to be <35 days, with an ambition to achieve <30 days.

BEIS uses the Government Recruitment Service to administer much of its recruitment (using Oleeo ATS), & we have no plans to change this overarching arrangement. But we are seeking to innovate on those elements of the recruitment process that sit within our control.

We have an appetite to consider both simple and advanced technological solutions (e.g. AI);
However, proposals must meet relevant Govt standards, and must be wholly compatible with the recruitment principles of the Civil Service Commission.

It is anticipated the contract will commence on 30 November 2020 with an initial 6 month 'proof of concept' (POC) phase applying to each Lot.

If the POC is successful, there will be an option to extend the contracts for a further 18 months; with a final extension of 12 months; possible contract durations of 36 months.

This procurement will be separated into 3 lots, leading to a maximum of 4 individual contracts being awarded for the POC phase (and any subsequent extensions).

Suppliers can tender for multiple lots if they have offerings that fit.
Suppliers can also join-up and bid as a consortium. However, the lead supplier for each lot must always be named.

This Prior Information Notice is being issued in order to undertake a market consultation exercise with regards to the requirements detailed above.
BEIS are looking to achieve the following:

1. Understand current tools available for the above objectives within the market
2. Understand any innovations/other functionality within this space to achieve the above objectives
3. Identification of any unfeasible requirements, or any new requirements

Budget: £160,000 - £600,000.00 excluding VAT for the 36-month term inclusive of extensions. The exact split of the budget against each Lot will be determined following the supplier day.

More information

Additional text

How to Apply

If you wish to take part in this procurement, there will be an Early Market Engagement (EME) on the 15th October 2020. Please indicate your interest to attend the EME by send an email to before 13th October 2020 at 5pm.

An Agenda will be shared once the closing application deadline has closed.

BEIS are exploring the possibility of using the Crown Commercial Service DPS Framework "Spark" but the route to the market has not been decided yet.

For the avoidance of doubt, this notice is not a Call for Competition; a Contract Notice will be issued as a call for competition. Not registering an interest shall not prevent any supplier participating in a future procurement, nor is it intended that any information supplied as part of preliminary market consultation shall place any supplier at an advantage in a potential procurement process. Participation in preliminary market consultation will be at each supplier's own cost.

About the buyer

Contact name

DDaT Procurement


Polaris House


Closing date: 13 October 2020