Lighthouse Schools Partnership - Tender for Grounds Maintenance Services

Contract summary

Industry

• Grounds maintenance services - 77314000

Location of contract

South West

Value of contract

£660,000

Procurement reference

2019/S 015-031556

Published date

22 January 2019

Closing date

1 March 2019

Contract start date

1 August 2019

Contract end date

31 July 2025

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

The successful supplier will be required to provide grounds maintenance services for the Lighthouse Schools Partnership at the following schools:
Portishead Hub:
- Gordano School,
- High Down Infant and Junior Schools,
- Portishead Primary School,
- St Peter's Church of England Primary School,
- St Mary's CE Primary School.
Backwell Hub:
- Backwell School,
- Backwell C of E Junior School,
- West Leigh Infant School,
- Flax Bourton C of E Primary School,
- Yatton Infant and Junior Schools,
- Northleaze C of E Primary School,
- Grove Junior School,
- Hannah More Primary School,
- Wraxall C of E VA Primary School.
Chew Valley Hub:
- Chew Valley School.

The contract being tendered is for 3 years, from 1.8.2019 until 31.7.2022, with an option for a further extension period at the end of the contract term for a further term of 3 years.

This tender project is seeking to appoint a suitably qualified Supplier whose experience, initiative and innovation will be an asset to the schools in enhancing the appearance of the grounds and general campuses along with all pitches used for football, rugby, cricket and various other sports.

The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of the and delivery of the specification of the contract within each location.

The client requires that the tendered specification is undertaken at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract.

The value of the current contract is in the region of 110 000 GBP per annum.

The contract may be let as a whole "lot" or indeed split into 3 "lots" comprising of each secondary school and the respective feeder Primary Schools.

The scope of the contract and specification will include but not be limited to:
1) Maintenance of grassed areas;
2) Sports pitch marking and maintenance;
3) Maintenance of shrub and plant borders;
4) Hedge and tree maintenance;
5) Weed control;
6) Fence lines;
7) Drainage ditches;
8) Preparation and maintenance of the cricket squares.

Please note: further schools may be added to the contract during the tender process and during the life of the contract, as detailed above. Additionally, the following Chew Valley Hub schools are not included in the tender process at this current time; however, the client would potentially want them to be included when their current contract expires:
- Bishop Sutton Primary School,
- Stanton Drew Primary School,
- East Harptree CE VC Primary School,
- Ubley CE VC Primary School,
- Winford CE VC Primary School.

Further information is provided in the SQ Documentation.

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More information

Links

• http://www.litmuspartnership.co.uk/project/lighthouse_schools_partnership
• Bidding documents
• SQ Documentation ~ Lighthouse Schools Partnership

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/lighthouse_schools_partnership

The closing date for receipt of the Selection Questionnaire is 1.3.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

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About the buyer

Contact name

The Litmus Partnership

Address

Lighthouse Schools Partnership
Gordano School, St Mary's Road
Bristol
BS20 7QR
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.lsp.org.uk/