Published date: 1 December 2021

This notice was replaced on 1 December 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Opportunity (published 1 December 2021, last edited 2 December 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.

Contract summary


  • Scanning services - 79999100

Location of contract

United Kingdom

Value of contract


Procurement reference


Published date

1 December 2021

Closing date

17 December 2021

Closing time


Contract start date

22 January 2022

Contract end date

22 January 2024

Contract type

Supply contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



Planning has at least 500,000 Microfiche slides with planning records dating back to 1947. These are scanned and converted to digital copies as required for property searches, but the slides are getting old, and many are deteriorating quite rapidly.\r
Currently the scanner used is a manual one which requires each image to be located by hand, a rectangle drawn arounds the image and then for each image to be scanned individually. There may be around 20 images on each slide, so about 10 million images to scan in total. This is many decades of work.\r
Cornwall Council is the largest planning authority in the Country and as such has more planning records than most other authorities.

About the buyer

Contact name

Jo McCabe


County Hall
Treyew Road
United Kingdom


+44 1872224248