Published date: 30 September 2022

Last edited date: 14 October 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 28 October 2022, 12pm

Contract summary

Industry

  • Real estate services - 70000000

  • Research and development consultancy services - 73200000

  • Design and execution of research and development - 73300000

Location of contract

United Kingdom

Value of contract

£22,500

Procurement reference

WWF/CF023/0009

Published date

30 September 2022

Closing date

28 October 2022

Closing time

12pm

Contract start date

14 November 2022

Contract end date

31 January 2023

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

With the move to remote working since the start of the pandemic in March 2020 followed by a hybrid approach, we need to review our Estates to ensure we are being financially sustainable and being cost effective in managing our estate while enabling our staff to work at their best. We want to work in a way which maximises our organisational effectiveness.
There will be three distinct streams of work:
a. design an estates strategy that will deliver the aim above
b. implement the estates strategy - including quick wins
c. in the interim (runs in parallel with i), do some estates improvements that are either future-proof or good value for money in the meantime

This invitation to tender is to support with only part (i) above, including identifying any quick wins.

To do this, we are commissioning a consultant to:
(a) Perform a situational analysis of how staff are currently using the office, what other organisations are doing, and evaluating the environmental impact of the current hybrid working policy (considering office occupancy, commuting and working from home). Much of this information has already been collected and can be provided.
(b) Create recommendations for each office space, and for an overarching estates strategy for the organisation to be delivered by December 2022, though interim decisions on some offices may happen sooner. This will cover whether the buildings and locations are correct, consider ownership vs leasing, and any workspace changes needed particularly focusing on enabling our hybrid working approach. It will address both short-term wins and longer-term planning, including anything which needs to be put in place up to 2030 and beyond. Indications of costs, priorities, impact and risk should be given.
(c) Support the creation of the strategy from the agreed recommendations.

The goal is to have a clear strategy for each of our Estates that we are confident has been fully considered from all angles, including organisational effectiveness, recruitment and retention, staff wellbeing, environmental impact, economic efficiency and sustainability, and ultimately enables our hybrid working approach. From this point, the organisation will take forward the implementation of the strategy, and the scope of the consultant ends.

Please read attached word document for the agency requirements.

More information

Attachments

About the buyer

Contact name

Charlotte Wyatt

Address

The Living Planet Centre,Brewery Road
Woking
GU214LL
England

Telephone

01483 412290

Email

cwyatt@wwf.org.uk