Published date: 3 February 2023

Last edited date: 6 February 2023

Closed early engagement


Closing date: 17 February 2023

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

SN2 1FL

Procurement reference

DDaT23039

Published date

3 February 2023

Closing date

17 February 2023

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Description of the procurement
UK SBS has tooling to support its Portfolio, Programme and Project practices; UK SBS currently utilise 2 SaaS products to undertake resource scheduling and time recording respectively.
These products meet the basic requirements but have limitations that require both internal resource and supplier application development to deliver process efficiencies. In addition to these SaaS products, UK SBS uses an internally developed Change Portal (developed using the Microsoft Power Platform). The portal is used to receive new change requests and maintain basic metadata (such as status and RAG) and delivery progress updates. This portal is accessible to internal change delivery leads/project managers and externally to named Client Change Board stakeholders. Reporting is available using developed powerbi reports. All other project management artefacts and processes are undertaken manually, i.e. development of business cases and PIDs, management of RAIDDA logs, highlight reports and financial management.
The focus of this exercise is to look for a single system to deliver the functionalities listed in the specification section.
We are conducting market research to get feedback on our specification, understand available technological options, trials/sandbox options, and pricing mechanisms. A route to market has not yet been established.
We are planning on holding a pre-market supplier engagement session on w/c 20th February which will last for an hour via zoom meeting. The confirmed time of the session will be communicated at a later date.

IMPORTANT
To ensure participation, Expression of Interest emails must be received by ddatprocurement@uksbs.co.uk no later than 14:00pm (UK time) on 17th February 2023.
In the message subject field please state: "EoI DDaT23039 Pre-market engagement". In
your message, please detail your organisation's name, provide up to two names and email addresses of your attending representatives.
All attending suppliers must familiarise themselves with the drafted spec in advance of the
session(s) as we are seeking expertise and feedback from the market.

More information

Attachments

Additional text

BUDGET & TIMELINE (Indicative) a) The current indicative budget is based up to £50,000 per annum cost, it is anticipated that this could be a 5 year contract (3+1+1) - this is to be confirmed, subject to Value-for-Money justification.
b) The current Anticipated Procurement Commencement Date is April 2023, subject to necessary approvals.

AGENDA (may be refined)
a) Welcome & Introductions (UK SBS)
b) Purpose & project overview (UK SBS)
c) High-level requirements (UK SBS)
d) Evaluation & procurement process (UK SBS)
e) Market products & capabilities (supplier perspective)
f) Markets products & licensing models (supplier perspective)
g) Market products & pricing models (supplier perspective)
h) Market products & support models (supplier perspective)
i) Q&A (All)
j) Next Steps (UKRI)
k) AOB (All)

Please note that Supplier demonstrations may also form part of the pre-market engagement,
but this is to be confirmed. Those who express interest will receive further information if it
becomes applicable.

About the buyer

Contact name

XJ Wang

Address

Polaris House,North Star Avenue
SWINDON
SN21FF
England

Telephone

01793 867000

Email

ddatprocurement@uksbs.co.uk