Published date: 3 August 2020

Last edited date: 5 August 2020

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 30 August 2022, 5pm

Contract summary

Industry

  • Transport services (excl. Waste transport) - 60000000

  • Road transport services - 60100000

  • Taxi services - 60120000

    • Non-scheduled passenger transport - 60140000

Location of contract

RG1 2LU

Value of contract

£3,600,000 to £8,000,000

Procurement reference

RBC 00000805

Published date

3 August 2020

Closing date

30 August 2022

Closing time

5pm

Contract start date

31 August 2022

Contract end date

1 September 2022

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

INTRODUCTION

Brighter Futures for Children (BFfC) is an independent, not-for-profit-company established in December 2018 to deliver the best possible opportunities for the children of Reading. Our responsibility is to deliver children's social care, early help and educational services (including SEND).
This procurement exercise will create a Dynamic Purchasing system operated in accordance with Regulation 34 of the Public Contracts Regulations 2015. The Company reserves the right to change any of the details of the operation of the DPS, consulting with DPS Contractors in advance.

SCOPE

The School Transport Service is currently responsible for conveying approximately 470 pupils to schools and other educational establishments. There are currently around 150 routes ranging from taxi services for individual children and young people to larger school runs using 16-seater minibuses. There are also routes that require wheelchair accessible vehicles able to take between 1-3 wheelchairs. Many of these routes will require the provision of a Passenger Assistant.

SERVICES REQUIRED
The Company requires a range of different services to be provided by Contractors on the DPS.
When applying to join the Framework, Contractors will be required to identify which of the five Service Categories they can offer in response to the Company's requirements. The Service Categories are:
o Taxis up to 6 seats
o Taxis up to 6 seats with escort
o Minibus/MPV with escort (7-8 seats)
o Wheelchair accessible/Vehicles with Wheelchair/tail lift
o Minibus 9-16 seats (O licence or S19 permit)

Contractors on the DPS will be welcome to expand the range of Service Categories that they offer at any stage by notifying The Transport Manager that they have suitable and appropriately licensed vehicles and they hold the required operators licences for the categories
The Company reserves the right to add additional Service Categories over the operating period to allow for new innovations and services to be provided..

Please note that initial expressions of interest will close on 1 September 2020 and initial responses will be assessed and awarded by 1 October 2020. After the initial period all Expressions of Interest will be assessed and appointed within 10 days of receipt.

More information

Links

Additional text

Organisations interested in expressing an interest in this procurement should download the procurement documents which are available on the e-tendering system at: https://in-tendhost.co.uk/readingbc/aspx/Home and complete as instructed.

The Portal is free of charge - to register please follow the supplier registration guidance which is available on the Portal. Contractors wishing to be considered for this tendering opportunity must complete the tender documents and return them electronically via the portal.

Please note: you must register your interest via the portal if you intend to submit a tender. Interested parties must log onto the portal at: https://in-tendhost.co.uk/readingbc, to express an interest and download the procurement documents. All communications regarding this procurement exercise will be conducted through the portal including requests for clarifications or general enquiries. The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation`s responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated. Before completing the tender, potential providers/suppliers should ensure that the e-mail address that has been used to register their organisation will be checked regularly as the e-tendering system will generate automatic notifications to this e-mail address when there are updates, changes or messages sent relating to the project. Potential bidders should also check that their organisation`s details are correct and kept up to date.

Technical questions and assistance regarding the use and operation of the Portal should be addressed to the In-Tend Help Desk - e-mail: support@in-tend.co.uk, telephone number +44 8442728810.


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

John Littlefair

Address

Bridge Street
Reading
Berkshire
RG1 2LU
United Kingdom

Telephone

0118 9372568

Email

john.littlefair@reading.gov.uk