{ "uri": "https://www.contractsfinder.service.gov.uk/Published/Notice/releases/e3a8e1a0-af10-4265-8d15-10b9a55de0aa.json", "publishedDate": "2025-11-07T12:06:09Z", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/master/en/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_tenderDatePublished_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/Crown-Commercial-Service/ocds_awards_datePublished_extension/main/extension.json", "https://raw.githubusercontent.com/Crown-Commercial-Service/ocds_partyDetails_vcse_extension/main/extension.json", "https://raw.githubusercontent.com/Crown-Commercial-Service/ocds_tender_suitability_extension/main/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json" ], "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "releases": [ { "ocid": "ocds-b5fd17-399a3e69-1207-4d2d-80d3-9ff2999c6bce", "id": "e3a8e1a0-af10-4265-8d15-10b9a55de0aa-871276", "language": "en", "date": "2025-11-07T12:06:09Z", "tag": [ "planning" ], "initiationType": "tender", "title": "Provision of Facilities Management Services Across 30+ UK Sites", "planning": { "milestones": [ { "id": "1", "title": "Engagement end date", "type": "engagement", "dueDate": "2025-11-21T23:59:59Z" } ], "documents": [ { "id": "1", "documentType": "marketEngagementNotice", "description": "Early engagement notice on Contracts Finder", "url": "https://www.contractsfinder.service.gov.uk/Notice/e3a8e1a0-af10-4265-8d15-10b9a55de0aa", "datePublished": "2025-11-07T12:06:09Z", "format": "text/html", "language": "en" }, { "id": "2", "documentType": "contractDraft", "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/0034bd15-2451-4468-a430-45b301026e0c", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "3", "documentType": "contractSchedule", "description": "This is a draft of the scheduled services to be picked up on the base sites.", "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/741c3aad-c4b2-4620-a448-3901a39a7a2b", "format": "application/pdf" } ] }, "tender": { "id": "FM001_2026", "title": "Provision of Facilities Management Services Across 30+ UK Sites", "description": "Summary\r\nThe Commonwealth War Graves Commission is preparing to tender for a comprehensive Facilities Management (FM) contract covering 37 sites across the United Kingdom. This contract will encompass a broad range of FM services to support operational efficiency, compliance, and sustainability across our estate. These sites can be from historic buildings, and cottages to container base sites. These sites may be owned or leased.\r\n\r\nWe are seeking early engagement with the market to inform the development of our procurement strategy and ensure the opportunity is accessible, competitive, and aligned with industry best practices.\r\n\r\nScope of Services\r\nThe anticipated scope includes, but is not limited to:\r\n\r\nHard FM Services: Planned and reactive maintenance, statutory compliance, building fabric repairs, electrical and mechanical services.\r\nSoft FM Services: Cleaning, waste management, pest control services.\r\nHelpdesk and CAFM Integration: Centralised helpdesk support and integration with Computer-Aided Facilities Management systems.\r\nSustainability and Innovation: Support for energy efficiency, carbon reduction, and innovative service delivery models.\r\n\r\nGeographic Coverage\r\nThe contract will cover sites located across England, Scotland, Wales, and Northern Ireland, with varying service requirements based on site type and usage.\r\n\r\nMarket Engagement\r\nAs part of our early market engagement, we are inviting potential suppliers to provide preliminary information to help shape the final procurement strategy. Interested parties are requested to submit details covering the following areas:\r\n\r\n\r\nService Capabilities\r\n\r\nOverview of FM services offered (hard and soft services)\r\nExperience delivering multi-site contracts across varied sectors\r\nInnovation and sustainability initiatives within service delivery.\r\n\r\nHelpdesk and Portal Functionality\r\n\r\nDescription of helpdesk operations (e.g., hours, staffing, escalation procedures)\r\nOverview of digital platforms or portals used for service requests, reporting, and performance tracking\r\nIntegration capabilities with client CAFM systems or provision of proprietary systems.\r\n\r\nGeographical Coverage\r\n\r\nRegions currently serviced across the UK\r\nAbility to mobilise and support sites in remote or rural locations\r\nSubcontractor or partner network (if applicable)\r\n\r\n\r\nThis information will be used to assess market capacity, inform the scope of the tender, and ensure alignment with operational needs across our UK estate.\r\n\r\nHow to Participate\r\nInterested parties should register their interest via Contracts Finder and monitor updates for upcoming engagement events and documentation releases.\r\n\r\nAdditional information: All expressions of Interest should be sent to the email address provided.", "status": "planning", "classification": { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" }, "items": [ { "id": "1", "deliveryAddresses": [ { "region": "England", "countryName": "United Kingdom" }, { "region": "Scotland", "countryName": "United Kingdom" }, { "region": "Wales", "countryName": "United Kingdom" } ] } ], "suitability": { "sme": true, "vcse": false } }, "parties": [ { "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/8Mhk6T5B", "name": "COMMONWEALTH WAR GRAVES COMMISSION", "identifier": { "legalName": "COMMONWEALTH WAR GRAVES COMMISSION", "scheme": "GB-SRS", "id": "sid4gov.cabinetoffice.gov.uk/8Mhk6T5B" }, "address": { "streetAddress": "2 Marlow Road", "locality": "MAIDENHEAD", "postalCode": "SL67DX", "countryName": "England" }, "contactPoint": { "name": "Dave Chadwick", "email": "dave.chadwick@cwgc.org", "telephone": "07795252287" }, "details": { "url": "https://www.cwgc.org/" }, "roles": [ "buyer" ] } ], "buyer": { "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/8Mhk6T5B", "name": "COMMONWEALTH WAR GRAVES COMMISSION" } } ] }