{ "uri": "https://www.contractsfinder.service.gov.uk/Published/Notice/releases/870ae89a-8424-45f6-9c58-295a8fa5ff62.json", "publishedDate": "2026-05-12T11:08:21+01:00", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/master/en/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_tenderDatePublished_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/Crown-Commercial-Service/ocds_awards_datePublished_extension/main/extension.json", "https://raw.githubusercontent.com/Crown-Commercial-Service/ocds_partyDetails_vcse_extension/main/extension.json", "https://raw.githubusercontent.com/Crown-Commercial-Service/ocds_tender_suitability_extension/main/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json" ], "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "releases": [ { "ocid": "ocds-b5fd17-f136a944-f13a-4521-bcb9-f229437e9a1e", "id": "870ae89a-8424-45f6-9c58-295a8fa5ff62-896749", "language": "en", "date": "2026-05-12T11:08:21+01:00", "tag": [ "award" ], "initiationType": "tender", "tender": { "id": "DN812345", "title": "Continuation of Corporate Performance Risk Management System via CCS RM1557.14 G-Cloud 14 framework Lot 2 Cloud Software", "description": "Southend City Council is seeking to procure a Corporate Performance and Risk Management System (currently Pentana Risk) that can provide the following functions:\r\n•\tperformance management\r\n•\trisk management\r\n•\tinternal audit\r\n•\treporting\r\n•\tdashboards\r\n•\tmanage and monitor information.\r\n•\tcase management for complaints, Subject Access Requests (SARs), Freedom of Information (FOI) requests and Data Protection (breaches and queries)\r\n\r\nThe system is to be used by all council directorates and service areas and at all levels to assist with decision-making and the achievement of organisational aims and objectives. \r\nTechnical support and system maintenance will be covered by the budget stated in this contract.\r\n\r\nThe council's current system has over 150 users. This includes 'super users' who require a higher level of training than standard users. They will provide basic training to other users so they can access the items they need.\r\n\r\nThe Policy and Performance Team will act as the council's internal support team, liaising directly with the supplier, sharing relevant updates to system users, providing internal training and dealing with administrative tasks.\r\nA Service Level Agreement is in place with South Essex Homes to use the system.\r\n\r\nThe new system must:\r\n•\tbe able to monitor and manage performance, risks and audits. \r\n•\tbe a case management and project management tool, including milestones.\r\n•\thave search, reporting and dashboard functionality. \r\n•\tbe easy to use at all levels, including data entry, monitoring and administration.\r\n•\trun at a good speed\r\n•\tbe a web-based product available 24/7.\r\n•\tbe fully functional at all times during the contract.\r\n•\tbe set up so it can be managed by the Policy and Performance Team \r\n•\thave automation with getting data in and out of the system. \r\n•\thave automation within the system, including 'RAG status' and 'trees' with progress. \r\n•\tbe able to automate and schedule emails from the system.\r\n•\thave API connections with other systems. \r\n•\thave graphs and trend and forecasting functions.\r\n•\thave a large number of users available, with different levels of access, to own, edit and view selected items, preferably customable. \r\n•\tbe accessible for South Essex Homes users.\r\n•\tbe single sign-on\r\n•\tbe UK GDPR (General Data Protection Regulation) compliant. \r\n•\thave deletion capability for data retention, preferably automatic with a manual override.\r\n•\thave a system back-up and recovery plan.\r\n•\tbe branded with the council's logo and branding. \r\n•\tbe able to link to benchmarking data, to be used within reporting and dashboards. \r\n•\tability to upload documents, add comments/notes and create custom fields for data.\r\n•\tMeets Public Sector Bodies Accessibility Regulations (PSBAR)\r\n•\tProvides one-off, introductory training, which may be delivered in person or online, with support materials on using and maintaining the system.\r\n\r\nAdditional information: The initial contract period is 24 months and has one optional extension of 12 months. Maximum duration is 36 months.", "status": "complete", "classification": { "scheme": "CPV", "id": "48331000", "description": "Project management software package" }, "additionalClassifications": [ { "scheme": "CPV", "id": "48482000", "description": "Business intelligence software package" }, { "scheme": "CPV", "id": "48920000", "description": "Office automation software package" } ], "items": [ { "id": "1", "deliveryAddresses": [ { "postalCode": "SS2 6ER" } ] } ], "minValue": { "amount": 51500, "currency": "GBP" }, "value": { "amount": 77250, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Call-off from a framework agreement", "tenderPeriod": { "endDate": "2026-03-03T12:00:00Z" }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00" }, "suitability": { "sme": false, "vcse": false }, "mainProcurementCategory": "goods" }, "parties": [ { "id": "GB-LAE-SOS", "name": "Southend-on-sea Borough Council", "identifier": { "legalName": "Southend-on-sea Borough Council", "scheme": "GB-LAE", "id": "SOS" }, "address": { "streetAddress": "Civic Centre", "locality": "SOUTHEND-ON-SEA", "postalCode": "SS26EN", "countryName": "England" }, "contactPoint": { "name": "Niki Mistry", "email": "nikimistry@southend.gov.uk", "telephone": "01702534921" }, "details": { "url": "http://www.southend.gov.uk" }, "roles": [ "buyer" ] }, { "id": "GB-COH-02805019", "name": "IDEAGEN TECHNOLOGY LTD", "identifier": { "legalName": "IDEAGEN TECHNOLOGY LTD", "scheme": "GB-COH", "id": "02805019" }, "address": { "streetAddress": "1 Mere Way,\r\nRuddington Fields Business Park,\r\nNottingham,\r\nNottinghamshire,\r\nNG11 6JS" }, "details": { "scale": "large", "vcse": false }, "roles": [ "supplier" ] } ], "buyer": { "id": "GB-LAE-SOS", "name": "Southend-on-sea Borough Council" }, "awards": [ { "id": "ocds-b5fd17-f136a944-f13a-4521-bcb9-f229437e9a1e-1", "status": "active", "date": "2026-04-16T00:00:00+01:00", "datePublished": "2026-05-12T11:08:21+01:00", "value": { "amount": 77250, "currency": "GBP" }, "suppliers": [ { "id": "GB-COH-02805019", "name": "IDEAGEN TECHNOLOGY LTD" } ], "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00" }, "documents": [ { "id": "1", "documentType": "awardNotice", "description": "Awarded contract notice on Contracts Finder", "url": "https://www.contractsfinder.service.gov.uk/Notice/870ae89a-8424-45f6-9c58-295a8fa5ff62", "datePublished": "2026-05-12T11:08:21+01:00", "format": "text/html", "language": "en" } ] } ] } ] }