{ "uri": "https://www.contractsfinder.service.gov.uk/Published/Notice/releases/596be665-d9c2-460a-9da8-e6f69d4e7454.json", "publishedDate": "2026-02-05T11:21:47Z", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/master/en/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_tenderDatePublished_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/Crown-Commercial-Service/ocds_awards_datePublished_extension/main/extension.json", "https://raw.githubusercontent.com/Crown-Commercial-Service/ocds_partyDetails_vcse_extension/main/extension.json", "https://raw.githubusercontent.com/Crown-Commercial-Service/ocds_tender_suitability_extension/main/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json" ], "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "releases": [ { "ocid": "ocds-b5fd17-1efd8982-f868-4ee0-87c3-5819aa71c9e1", "id": "596be665-d9c2-460a-9da8-e6f69d4e7454-882214", "language": "en", "date": "2026-02-05T11:21:47Z", "tag": [ "award" ], "initiationType": "tender", "tender": { "id": "NCC1672", "title": "NCC1672 Elections Post and Print", "description": "This contract was awarded under the NEPO framework - NEPO504 Election and Electoral Registration Print.\r\n\r\nNorthumberland County Council have five types of scheduled elections (UKPGE, PCC, CAM, County and Parish), Neighbourhood Planning Referendums, by elections and occasional parish polls.\r\nThere are four parliamentary constituencies (including two with take on from two other local authority areas).\r\nLocal elections are held on a four-year all-out basis with the next elections to be held in May 2029. These are made up of 69 single member county divisions, 230 separate parish/parish ward potential contests.\r\nIn May 2025 only 47 parish areas were contested. The CAM (and PCC if still required) elections will be held in May 2028. Northumberland County Council has around 170,000 properties to canvass on an annual basis. The current number of postal voters is around 70,000.Invitations to Register are sent on a weekly basis. In one year around 1600 - 2000 in total. Certain standard letters area also sent weekly averaging\r\naround 8,000 - 10,000 annually.\r\nAll prescribed Electoral Commission templates must be used, all templates to be proofed and agreed. Variable data examples to be provided for proofing before despatch.\r\n\r\nPrint specification\r\nRegistration specific print\r\n· ITR form print and postage\r\n· Weekly document queue letters print and postage\r\nCanvass specific print and service\r\n· Canvass Communication A print and postage\r\n· Canvass Communication Form B print and postage\r\n· Canvass Form - print and postage\r\n· Automated Household Responses - online response\r\nto canvass\r\nElection/referendum specific print\r\n· Ballot papers - polling stations\r\n· Ballot papers - postal votes\r\n· Postal vote envelopes - outer, B and A\r\n· Postal vote postage\r\n· Large scale ballot papers - polling stations\r\n· Counting sheets\r\n\r\nPostage\r\nPostal vote packs to be sent First Class post by Royal\r\nMail.\r\nAll other items to be agreed with client as to the\r\nmethod of postage, if non-Royal Mail solutions to be\r\nused (Downstream or hand delivery)\r\nPoll cards, all envelopes and licences to be approved\r\nby Royal Mail (where applicable) for compliance with\r\nmachine sortation.\r\nThere may also be other additional ad hoc\r\nrequirements which will be agreed with the supplier in\r\nadvance and will be in line with framework\r\nspecifications and pricing.", "status": "complete", "classification": { "scheme": "CPV", "id": "22821000", "description": "Electoral forms" }, "items": [ { "id": "1", "deliveryAddresses": [ { "region": "North East", "countryName": "United Kingdom" } ] } ], "value": { "amount": 1527156, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Call-off from a framework agreement", "tenderPeriod": { "endDate": "2025-11-28T12:00:00Z" }, "contractPeriod": { "startDate": "2025-12-01T00:00:00Z", "endDate": "2028-11-30T23:59:59Z" }, "suitability": { "sme": true, "vcse": false }, "mainProcurementCategory": "services" }, "parties": [ { "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/By5B2FN2", "name": "Northumberland County Council", "identifier": { "legalName": "Northumberland County Council", "scheme": "GB-SRS", "id": "sid4gov.cabinetoffice.gov.uk/By5B2FN2" }, "address": { "streetAddress": "County Hall", "locality": "MORPETH", "postalCode": "NE612EF", "countryName": "England" }, "contactPoint": { "name": "Graeme Hayes", "email": "graeme.hayes@northumberland.gov.uk" }, "roles": [ "buyer" ] }, { "id": "GB-COH-02263092", "name": "Civica Election Services Limited", "identifier": { "legalName": "Civica Election Services Limited", "scheme": "GB-COH", "id": "02263092" }, "address": { "streetAddress": "Civica Election Services Limited, The Election Centre,\r\nClarendon Road, Hornsey, London N8 0NW" }, "details": { "scale": "large", "vcse": false }, "roles": [ "supplier" ] } ], "buyer": { "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/By5B2FN2", "name": "Northumberland County Council" }, "awards": [ { "id": "ocds-b5fd17-1efd8982-f868-4ee0-87c3-5819aa71c9e1-1", "status": "active", "date": "2026-01-12T00:00:00Z", "datePublished": "2026-02-05T11:21:47Z", "value": { "amount": 1527156, "currency": "GBP" }, "suppliers": [ { "id": "GB-COH-02263092", "name": "Civica Election Services Limited" } ], "contractPeriod": { "startDate": "2025-12-01T00:00:00Z", "endDate": "2028-11-30T23:59:59Z" }, "description": "Direct Award utilising NEPO504 - - Election and Electoral\r\nRegistration Print", "documents": [ { "id": "1", "documentType": "awardNotice", "description": "Awarded contract notice on Contracts Finder", "url": "https://www.contractsfinder.service.gov.uk/Notice/596be665-d9c2-460a-9da8-e6f69d4e7454", "datePublished": "2026-02-05T11:21:47Z", "format": "text/html", "language": "en" } ] } ] } ] }