Published date: 17 February 2020

This notice was replaced on 9 April 2020

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 9 April 2020)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Scanning services - 79999100

Location of contract

East of England

Value of contract

£0 to £4,338,246

Procurement reference

tender_231444/834457

Published date

17 February 2020

Closing date

27 February 2020

Contract start date

1 April 2020

Contract end date

31 March 2021

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes


Description

The Mid and South Essex Sustainable Transformation Plan (MSE STP) wish to establish a single Provider contract for provision of Lloyd George (LG) Medical Records Digitisation Services in order to best utilise current Estates space and support Primary Care. The Contract term will be 12 months (1st April 2020 to 31st March 2021), with the option to extend the contract for 12 months (1st April 2021 to 31st March 2022) at the sole discretion of the Commissioners.
NHS Castle Point and Rochford Clinical Commissioning Group on behalf of MSE STP secured funding to enable circa 50 priority GP Practices sites to fully digitalise their LG wallets. This procurement relates to Phase 1 of the programme requiring the provision of the service for an estimated 578,632 LG wallets across circa 50 GP Practices, by no later than 31st March 2021.
If funding becomes available there may be the potential to roll out the digitisation of LG wallets to other GP Practices within the MSE STP footprint, however at this stage, funding has only been secured for Phase 1 (circa 50 prioritised Primary Care sites, see Specification for further detail).
The estimated potential aggregate contract value over the contract term (1 year + 1 year extension) is £4,338,246 GBP. This figure encompasses the Actual Available Budget for Phase 1, in addition to any anticipated future phases being implemented during the first year and or subsequent extension period, should such 12-month extension be activated by commissioners. The Actual Available Budget for Phase 1, which acts as an affordability envelope for this procurement for the purposes of bidding (not including any extension period) is (net of VAT) £1,537,887 GBP. Any bids received in excess of such affordability envelope will be rejected as non-compliant.
Any subsequent Phase(s) (and prices associated with such Phase(s)), will be mutually agreed between Provider and Commissioner using prices submitted for Phase 1 via appropriate Contract Variation mechanisms. It's anticipated that any subsequent Phase(s) will cover outstanding LG Wallets (indicatively 1,024,615) across remaining GP Practices in the MSE STP. The additional contract value communicated in the Contract Notice (£2,800,358 GBP) that's over and above the Actual Available Budget (£1,537,887 GBP), is indicative and provided solely for purposes of future proofing this contract, should the Commissioner secure additional funding to implement subsequent Phase(s). Commissioners may wish to and as such reserve the right to expand services during the lifetime of the contract potentially resulting in subsequent Phases of delivery then that set out in the specification at the time of contract award. As such, Bidders should be aware that after the award of contract, there is a possibility that the successful Bidder may be offered a contract variation in accordance with Regulation 72(1)(a) of the Public Contracts Regulations 2015, to include an indicative number of additional wallets.


More information

Attachments

Additional text

For avoidance of doubt, Commissioners do not guarantee or grant any exclusivity in relation to any such additional Phase(s) / services during the life of the contract. Please see further information within the Procurement Documentation.

To access the procurement documentation, please go to the Attain Bravo website at: https://attain.bravosolution.co.uk.

Click on 'Register here' and follow the on-screen instructions.

You can access the ITT by clicking on the link called 'View current opportunities' on the Home Page.

Please note that the tender will not be accepted by any means other than through the Bravo e-Procurement Portal.


About the buyer

Contact name

NHS Castle Point & Rochford Clinical Commissioning Group

Address

Pearl House, 12 Castle Road
Rayleigh
SS6 7QF
England

Email

amy.wilson@attain.co.uk

Website

https://castlepointandrochfordccg.nhs.uk/