Published date: 1 June 2018

Last edited date: 1 June 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.

Closing: 8 June 2018

Contract summary


  • Building consultancy services - 71315200

  • Design consultancy services - 79415200

Location of contract


Value of contract

£0 to £90,000

Procurement reference


Published date

1 June 2018

Closing date

8 June 2018

Contract start date

2 July 2018

Contract end date

1 April 2019

Contract type

Service contract

Procedure type

Open (non-OJEU)

Any interested supplier may submit a tender in response to an opportunity notice.

Non-OJEU (Official Journal of the European Union) procedures are valued below a certain financial threshold.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



The BFI National Archive is housed at the purpose built JP Getty Conservation Centre in Berkhamsted, Hertfordshire on the outskirts of town.

The building was opened in 1986 and accommodates a number of specialist archive stores and vaults, workshops for preservation and restoration processes, x100 personnel, edit & viewing suites & labs. Extension of the facility was undertaken in the early 90s adding a further two storage vaults (Paper & Post Store and Acetate 3). The site is two-storey (or double height in the case of storage vaults) and totals 5,680 sqm.

The BFI wishes to make an appointment for Consultancy & Design services which scopes a full restack of the site. This study is not a standard workplace study as much of the activity within the building is about lab processes, e.g. scanning and restoration of film. We are therefore seeking a provider who can demonstrate experience of space planning more than standard office space. If the provider does not have design services in-house then we will accept a team proposal.

The output from the workplace study and design must:

o Maximise efficient use of the space;
o Identify the current 'as is' workflows and propose 'to be'
o Identify the best adjacencies for teams and locate them accordingly
o Absorb activities and processes currently undertaken within the temporary buildings through both rationalisation and absorption into the main building footprint;
o Identify how the dated aesthetics of the building workspace could be improved;
o Consider social and shared spaces;
o Identify ways to address historical poor connectivity issues (WIFI and mobile);

Services to include:

(a) Scoping & Feasibility
(b) Space Planning & Design Services
(c) Preparation of tender package and member of tender panel

As part of this tender process, a site visit will be offered on Wednesday 23rd May 2018. Further details are contained within the Invitation to Tender documents.

More information


Additional text

To take part in this tender, please visit our website, at the address shown above, where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal.

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Stephen Adams


21 Stephen Street
United Kingdom


0207 9574849


Closing: 8 June 2018