Published date: 11 September 2020
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Garments - 18300000
Special clothing and accessories - 18400000
Special clothing - 18410000
Clothing accessories - 18420000
Hats and headgear - 18440000
Hats - 18441000
Headgear and headgear accessories - 18443000
Promotional services - 79342200
Event services - 79952000
Photographic and ancillary services - 79960000
Specialised photography services - 79961300
Other community, social and personal services - 98000000
Miscellaneous services - 98300000
Location of contract
SR1 3SD
Value of contract
£0.01 to £1,375,000
Procurement reference
UoS/Gowns & Photography/0720
Published date
11 September 2020
Closing date
12 October 2020
Closing time
5pm
Contract start date
1 February 2021
Contract end date
30 November 2023
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The University of Sunderland is inviting tenders to supply gowning and photography services for its graduation ceremonies each year (in the UK), at both its Sunderland and London Campuses, commencing with our Spring/Summer 2021 ceremonies. After initial tender evaluation, the top 3 scoring suppliers (unless unable to catch up) will be invited to demonstration/presentations.
The summer ceremonies at Sunderland (usually held in July) take place over a week (2 events per day), whilst London (usually held in May, but may be brought forwarded to April 2021) are over 1/2 days (up to 2 events per day).
The winter ceremonies at Sunderland (usually held in November) take place over 2/3 days (up to 2 events per day), whilst London (usually held in October) are over 1/2 days (up to 2 events per day).
Each graduation ceremony is a special celebration for students, their guests, staff and VIP's and we want to ensure everyone who attends has the best day possible. Therefore, the University of Sunderland requires high quality, academically specific gowns, hoods, and hat hire for its students, VIP's, Executive and staff on the graduation event. Whilst also supplying a professional photography and framing service for graduates and honorary graduates and their guests.
A fully secure online and offline ordering facility for graduands along with details of discount offers, clear information, eg sizing, booking process, payment options, cancellation policy, etc is essential to ensure an exceptional customer service experience.
The tender is for a period of 3 years' with the option to extend for 2 years' in annual increments, commencing with the Spring/Summer 2021 ceremonies.
Overall contract value is estimated at £1,375,000 over 5 years' maximum contract length ie £275,000 per annum (made up of £200,000 Sunderland and £75,000 London), although there are no guarantees on spend level). We also reserve the right to spend a further 50% of the anticipated spend, subject to changes to requirements across the University for the duration of the award.
More information
Links
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- https://in-tendhost.co.uk/universityofsunderland/aspx/
- Tender notice
- Additional information on how to apply for this contract
Additional text
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To express an interest, please register your organisation on our eprocurement platform In-Tend:
https://in-tendhost.co.uk/universityofsunderland/aspx/Home
Is a Recurrent Procurement Type? : No
About the buyer
Contact name
Andrea Brook
Address
City Campus
Chester Road
Sunderland
SR1 3SD
United Kingdom
Telephone
0191 515 2851
Website
http://services.sunderland.ac.uk/finance/sections/procurement/
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Closing: 12 October 2020, 5pm