Published date: 21 November 2019
Last edited date: 21 November 2019
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Landscape gardening services - 71421000
Agricultural, forestry, horticultural, aquacultural and apicultural services - 77000000
Location of contract
IP224PH
Value of contract
£30,000
Procurement reference
TTC/19/004
Published date
21 November 2019
Closing date
13 December 2019
Contract start date
1 April 2020
Contract end date
31 March 2025
Contract type
Works
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Thetford Town Council is seeking tenders for the grounds maintenance including grass cutting, litter picking, watering of floral displays for the period of 1 April 2020 - 31 March 2025.
TTC/19/004
Overall Requirement
This is a five year contract with a reserved annual break clause by Thetford Town Council (to be the subject of an annual satisfactory performance review of the contractor).
Quotation Requirements:
• Written quotation (Annual Cost per year - Years 1 to 5 showing inflationary increases if desired)
i.e. Year 1 - £xx.xx
Year 2 - £xx.xx
Year 3 - £xx.xx
Year 4 - £xx.xx
Year 5 - £xx.xx
• Copy of public liability insurance
• Copy of company Health and Safety Policy
• Sample Method Statements
• Sample Risk Assessments
• The council has an expectation that contractors will include a copy of their environmental strategy/policy which explains how your company takes care of the environment. It may include
recycling, energy use, and ways of improving biodiversity.
Failure to supply any of the above will result in the Tender being rejected.
Contact name and number: Tina Cunnell, Town Clerk, (01842) 754247. Quotations to be received by Friday the 13th of December 2019 the winning contractor will be contacted by Friday the 7th of February 2020. The contract will be paid monthly (on invoice). The regular annual cost divided monthly over the period April - March (inclusive). Any additional works commissioned during the month should have a separate order number and be itemised and invoiced separately.
Sealed inner envelopes to be clearly marked 'Tender - Grounds Maintenance,
For the Attention of the Town Clerk, Thetford Town Council.
Postal Address: The Carnegie, Cage Lane, Thetford, Norfolk, IP24 2DS. Tel: 01842 754247.
Details of the winning contract will be published IAW Local Government Transparency Code 2014.
Tina Cunnell
Thetford Town Clerk
General Notes for Contractors:
1. Please itemise the quotation per section using the attached tables.
2. Please note that where there is grass cutting it is expected that the area is litter picked before mowing.
3. Where hedge cutting and leaf clearance activities take place the arisings should be cleared to a designated area on site.
More information
Attachments
-
- Vegetation Management All Sites Final Version.docx
- Tender notice
- Tender Specification
-
- Allotment maps.pdf
- Tender notice
- Detailed Allotment Maps
-
- Location Maps.pdf
- Tender notice
- Detailed play park maps
About the buyer
Contact name
Tina Cunnell
Address
Cage Lane
THETFORD
IP242DS
England
Telephone
01842 768541
Share this notice
Closing: 13 December 2019