Published date: 15 November 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 16 December 2019

Contract summary

Industry

  • Printers and plotters - 30232100

  • License management software package - 48218000

  • Scanner software package - 48318000

    • Inventory management software package - 48430000

Location of contract

South West

Value of contract

£230,000 to £260,000

Procurement reference

GLOSCC001-DN445068-41500689

Published date

15 November 2019

Closing date

16 December 2019

Contract start date

31 March 2020

Contract end date

1 April 2024

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No


Description

Gloucestershire County Council need to procure an asset management database that:
• Is web-based;
• Is hosted by the system Supplier;
• Provides Registered Users with secure online access;
• Provides Registered Users secure access through a mobile App which is compatible with both iOS and Android;
• Has a customer portal to enable Customers to request support online;
• Have a core function system (as set out in paragraph 5 below) with additional functional modules;
• Can restrict access;
• Has Transport Layer Security (TLS) so that all email traffic is encrypted.
The system must enable:
• Orders for equipment, technology and adaptations against an individual;
• Allocation of orders to the most appropriate team for delivery and fitting;
• Information held on each product in respect of service, maintenance, expected return date and battery change information;
• Allocation of jobs to relevant teams of items in the field;
• The building of a documents library on equipment products, training manual and clinical competencies;
• Reporting on system data;
• Emails to be generated and received from within the system;
• System administration including user access controls;
• Administrators to have additional functionality to include but not limited to overriding of orders, allocation, report runs and local system upgrades;
• Training videos/materials to be housing within the system;
• All registered users to have a unique identifier;
• All stock regardless of type to be tracked through barcodes and hand held devices permitting live system updates.

The Core modules that the system must have include the following
Purchasing - includes; raising order on system, transferring to GCC SAP system.
Stock Management - includes from receipt of stock from supplier to Goods Receipt to barcoding and putting into stock. It
Stock Inventory - regularly checking and auditing of stock.
Ordering - Assessor ordering equipment
Stock Order Processing - On receipt of order, processing through Picking process to despatch area.
Logistics (Delivery and Collections); - Delivery and collection of equipment . by transport Team
Recycling - receipt of collections to decontamination, refurbishment or scrapping into stock.
Reporting - suite of reports covering finance and operations.
To access the full suite of documents please go our supplying the South West Portal and register to access the ITT documents.The systems reference for this procurement is DN445068. All questions and tender submission must be via the Supplying the South West Portal:https://www.supplyingthesouthwest.org.uk/?ReadForm&login


About the buyer

Contact name

Chris Keenleyside

Address

Shire Hall
Gloucester
GL1 2TG
United Kingdom

Telephone

+44 1452324329

Email

chris.keenleyside@gloucestershire.gov.uk

Website

https://www.gloucestershire.gov.uk